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Overview of Expenditure Detail Reports
 

Expenditure & Revenue Detail Report

Expenditure Detail Report

This is a distributed month end financial report providing detail transactions for the current month for actual expenditures, commitments, remaining balances, and expense control (budget), for a particular Project-Task-Award (PTA). It is distributed monthly to the Task Manager.

To better understand the layout of the report, click on the "Expenditure Detail Report Job Aid" (opens in Excel)

Click here for additional detail on how to read the Expenditure Detail Report.

This report has been modified, beginning with the September 2007 month-end. The new report name is "FIN_EXP_285_Mo_Detail_Statement.rep". Some features to look for on the report include:

  • One report with three tabs: Salary, non-salary, and salary only sorted by person (includes student salary)
  • Salary sorted by expenditure type, then name (not employee ID)
  • Redesigned "roll up" hierarchy so like-costs are groups and subtotaled, whether internal or external
  • Ability to "opt out" of central printing Note that the official August 31st statement will always be printed and distributed regardless of the print option selected.
  • Several new search prompts, including ability to get report with or without commitments
  • New "Recap by Expenditure Grouping" section
  • New detail lines for current month budget changes
  • Signature line added in monthly review section

Additional Features and New Actions

  • The reports will be longer, combining salary , non-salary, and commitments.
  • The reports contain multiple tabs; select the tab from which to print.
  • Expenditure types will be out of numerical order since they are grouped by type.
  • Take care when creating salary names! If they are written differently, they may not be sorted together.
  • Use the prompts to save time.
  • Save a tree! Opt out of printed statements if your groups are printing on their own.
  • ePTA (sponsored projects) setup will now include a choice of whether or not to receive a printed statement.

Recap by Expenditure Grouping

The following GL Categories are included in the recap grouping:

  • Unallocated
  • Salary
  • Fringe
  • Student Aid
  • Travel
  • Equipment and Depreciation
  • Library Materials
  • Repair & Maintenance
  • Expendable Materials & services
  • Other
  • Sub-Awards
  • Indirect Costs