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Monthly
Review & Reconciliation / Monthly
Review Guidance
In addition to monthly reconciliation,
the Expenditure Detail Reports must
be reviewed each month, as noted
in Guide Memo 36. The review should
include compliance areas such as those
covered in the detailed steps below.
For sponsored, the review is evidenced
by a signature in the
review/certification
language on the last page of the Expenditure
Detail Report. In addition, for sponsored
projects the review must be completed
within
two months of the end of the month
of the report (e.g., October expenditures
must be reviewed no later than December
31), see the timeliness
calendar for
deadlines for each quarter.
Below are
a list of steps and reference materials
to help guide you through the expenditure
review process. These steps can be
used for all types of PTAs.
Please use
the drop down lists below to choose
guidance for Sponsored or Non-Sponsored
PTAs. You may select the option “show all’ which will provide you
with all steps for either the Sponsored or Non-Sponsored Review Process.
Before you review your expenditure reports
gather and review the following information:
- Budget Information: The actual
grant
or contract award notice,
or other information noting any
specific requirements or restrictions
for this award. For non-sponsored
projects this may include Hyperion
budget information or the Fund
Authorization document, which
would provide any restrictions for
gift funds.
- Prior
month(s) expenditure statements
with any notations for corrections,
etc.
- Additional
reports you may need, such
as Kronos leave reports or Payroll
Earnings Distribution Report.
- The Issues
Matrix to let you know what
errors have already been identified,
when system errors and corrections
will be made and by whom.
- The Reference
Code Table with most commonly
used source codes and contact information.
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