| ADDENDUM TO THE "5-DAY PROPOSAL INTERNAL SUBMISSION" DEADLINE POLICY |
Addressed to Principal Investigators
This is in follow up to the “New Internal Deadlines” memo dated April 17, 2006 from Dean of Research, Arthur Bienenstock and Associate Vice President for Research Administration, Anne Hannigan. We’d like to provide you with some clarification and guidance for dealing with this new requirement.
All proposals received fewer than 5 working days before their deadline must be reviewed for an exception to policy. A proposal being submitted through Grants.gov will rarely be granted an exception to this policy. (see note below)
An “Approved Exception” to policy means that the Director has agreed that its office will review and submit the proposal in time to meet the agency’s published deadline despite the shortened time frame. The Director may impose conditions on their approval (e.g., the administrative shell must be submitted by 4 days in advance of the deadline and the science 2 days in advance; or the office will review the proposal only for compliance elements and not grantsmanship elements) and may move proposals to “unapproved” status if the conditions are subsequently not met. Directors will convey the results of their review and any conditions or consequences for failing to meet the conditions to PIs, departmental administrators, and the institutional official.
An “Unapproved Exception” means that the proposal will be reviewed by the preaward office however, we cannot guarantee that the proposal will be reviewed and endorsed in time to meet the agency’s deadline. Directors will convey the results of their review as quickly as possible to PIs, departmental administrators, and the institutional official. In these instances we will encourage PIs to contact the sponsor to request approval for a late submission.
NOTE : NIH SNAP-eligible proposals (paper or electronic) may be received 2 working days prior to the deadline. Late submissions for these types of proposals do not require an exception to policy however, it should be noted that the institutional official may not be able to meet the NIH SNAP submission deadline without 2 full working days.
