SUPPORT MATERIALS FOR NIH GRANTS.GOV FELLOWSHIPS (NRSAs)

Please Note: There is NO "Logon ID for Grants.gov. Stanford is registered as an institution.

Check the Lab Schedule to see which session will best support your submission date. If you cannot make one of the labs, you
can use our online materials as a 24/7 desktop reference to
help you access, download, and complete your NRSA application and internal Stanford documents.

Please call 650-725-9830 if you need assistance with any of these materials, completing the application or using the Stanford eSubmit Webpage.

Application Tools - Download the application, see sample apps and instructions, etc. Biosketch Information Responsible Conduct of Research Class F31 Diversity Attachment NIH eRA Commons Tools Reference Letters NIH eCommons Username Stanford Internal Routing/SeRA PDRF eSubmit

Contacts Institutional Representatives Fellowship Offices/Websites Training & Protocol Resources Software Resources & Information Lab Schedule & Online Materials Post-Award Support NIH Public Access Law (Lane Library)

 

THE APPLICATION

• NIH "F Kiosk" - NRSA Individual Fellowship Funding Opportunities - download them from this location
• Sample Grants.gov Fellowship Application Package - This is a sample of what your application will look like. We've filled out some of the forms and indicated areas you should be aware of when completing your application. Don't copy this - it's just an example!
• Stanford Instructions for completing the SF424R&R form - These instructions are specific to the NRSA Fellowships. They will guide you as you complete the "Face Page"of the application with information about Stanford, yourself, your project, etc. (see pages 3 & 4 of the "Sample Grants.gov Application Package" above).
  • Check the Stanford Institutional Facts page for important numbers (DUNS, Federal Tax ID, Human and Animal certifications, etc.).
• NIH Grants.gov Individual Fellowship Application Guide - Download the most current application instructions here (Choose the "Individual Fellowship Application Guide SF424 (R&R)" from the Instructions and Other Information section). Download the PDF version and open the bookmarks; most of the information you'll need to complete your application will be found in Sections 4 & 5. Look for the screen-shots of the forms; the detailed instructions for each form follow the screenshot.
• NIH Stipend Levels
• NIH Grants Policy Statement
  

• Biosketch Information (copied directly from the NIH Fellowship Instructions)
  • If you are applying for a predoctoral or postdoctoral fellowship, use this custom biographical sketch format page
    • See a sample of a completed Fellowship Biographical Sketch)
    • If you are applying for a Senior Fellowship, use the traditional Biographical Sketch Format Page
  • The Biographical Sketches may not exceed four pages per person. This 4-page limit includes the table at the top of the first page and pertains to ALL biosketches in the application.
  • The Sponsor and Co-Sponsor(s) use this Biographical Sketch Format

• F31 Diversity
  Are you doing an F31 Diversity application? If so, you will need to include a separate attachment on your diversity eligibility.
  • School of Medicine, the Fellowship Manager will complete this letter and attach it. You are required to collect the information and send it to her in word document format. Open the template for the letter, fill in the requested information and email it to the Fellowship Manager (dporzio@stanford.edu).
  • Other Schools: Contact us at teresi@stanford.edu
    
    
• eRA Commons Tools
  • Reference Letters - You (the Applicant) will have at least three (and no more than five) references submitted on your behalf using the NIH Fellowship Reference Form (available in Microsoft Word format).
    • Your referees will go to eRA Commons Website and select the "Reference Letter" link
    • We recommend you complete the top and bottom section of the form and email it to your referees ASAP and remind them to upload to eRA Commons before the deadline.
    • Applicants can direct their referees to the Individual Fellowship Application Guide SF424 (R&R) at http://grants.nih.gov/grants/funding/424/index.htm, then go to Section 5.4, Part B. Instructions for Referees. You will need to be sure they have the following three pieces of information:
      1. PD/PI (Fellowship applicant - this is YOU) Commons User ID
      2. PD/PI’s Last Name, as it appears on the PD/PI’s Commons account (be sure you have checked the spelling of your name on your Commons account AND your application)
      3. The Funding Opportunity Announcement Number for which you are applying (e.g., "PA-09-210")

• eSubmit (required Stanford website used to route your application for submission)
  • Link to eSubmit Website
  • eSubmit Fellowship Instructions
  • eSubmit Help Page
    
    

CONTACTS

Institutional Representatives - These are the Administrative or Business Officials who will:

• "Sign" and submit your application on behalf of Stanford University
• Obtain your NIH Commons Username
  
  
  • School of Medicine: Debra Porzio, Phone: 650-736-0767
  • All Other Schools: Check the list (or ask the department administrator you are working with who your "OSR Representative" is).

Fellowship Offices/Websites

• Fellowship Website: This site has links specific to School of Medicine applicants, as well as tools for all applicants.
• Stanford Postdoc Website - Website for The Office of Postdoctoral Affairs for Stanford University' contains links to the handbook, educational information (including the Responsible Conduct of Research class), events, etc.
• School of Engineering: School of Engineering Management of Postdoctoral Fellowships; this site has the process specifically for the School of Engineering Postocs.

TRAINING & PROTOCOL RESOURCES

Some research will require other training or protocols to be complete before funds can be dispersed.  You don’t have to complete it at the time of proposal, but will have to before research can commence.  Here are some resources to help you:

• Human Subjects 
• APLAC Homepage 
• Lab Animal Training/Vet Service 
• Research & Lab Safety 
• IRB Rosters and Information 
  
  
• Responsible Conduct of Research
  The NIH requires formal training in the responsible conduct of research. Per the NIH, Instruction must be undertaken at least once during each career stage, and at a frequency of no less than once every four years. Stanford has a specific class to address this: Med 255 Responsible Conduct of Research Class.
  • An attachment is required for all applications (limit one-page) addressing 1) Format,
    2) Subject Matter to be covered, 3) Faculty Participation, 4) Duration of instruction,
    5) Frequency of instruction
• Check the detailed NIH policy on RCR and use this sample as a guide.
• Additional NIH resources are available online.
  
  
• Online Training Tools
  • On May 30, 2007 Dr. Stephen Korn, Director of Training and Career Development NIH/NINDS, presented Guide to NIH K Awards (sponsored by the Office of Postdoctoral Affairs). Check the recorded session online (there is an opening session on the page as well; both will start running at the same time and you will need to pause one of the presentations)
  • In June 2011 Dr. Christopher Dant presented Writring the NEW NIH Grant. The handout materials and recorded session are available online.
  
  

SOFTWARE RESOURCES AND INFORMATION

Adobe Reader Requirements

• Download the current Adobe Reader - you will need this to complete the application package.
  Note: Download one of the "9.X" versions
• You can check your computer/operating system compatibility with Adobe.
• Grants.gov has a lot of information on their Adobe Reader FAQ page.

Additional Software Needs

• A PDF Writer
  • You may no longer need a separate PDF Writer when using Microsoft products (Office 2007 or later). Office has a plug-in you can download free that will allow you to "SAVE AS PDF" for Microsoft products.
    
    
  • If you are creating PDFs from software other than Microsoft Office, you may need a writer. Adobe Acrobat is the recommended (and inexpensive) solution at Stanford.
    
    
• Optional: If you need an alternate web browser (for the PC or the MAC), Mozilla Firefox is an excellent alternative browser. You can download it free.

 

LAB SCHEDULE AND ONLINE MATERIALS

We will be downloading your REAL NRSA application and completing some of the administrative sections in these hands-on lab sessions. This training is completely web based, and we will also be downloading and completing required Stanford-specific internal documents.

Register for labs via STARS; if no labs are booked or you need help, please contact Lisa Teresi (teresi@stanford.edu).

Labs are usually held in Polya Hall, RM: 170B PHIL Computer Lab (map available online - it's in Jordan Quad across Campus Drive from the CCSR and Beckman Center.

ONLINE MATERIALS

If you cannot come to a hands-on lab session, you can access our class materials online:

• Class Slides/notes
  Open the Powerpoint (updated 2/2012) in "Notes" View. There is a lot of information in the notes (which you can print if you need) and there are also "hot" links on the slides if you run the powerpoint in "Slide Show" view (the links are also on this webpage above and contained in the notes).
• Class Handouts
  The following documents are handed out in the labs and used as samples and instructions when we're completing the application forms. You should open and view or print them to see how your application and forms should be filled out.
  
  • Sample Grants.gov Fellowship Application Package - This is a sample of what your application will look like. We've filled out some of the forms and indicated areas you should be aware of when completing your application. Don't copy this - it's just an example!
  • Stanford Instructions for completing the SF424R&R form - These instructions are specific to the NRSA Fellowships. They will guide you as you complete the "Face Page"of the application with information about Stanford, yourself, your project, etc. (see pages 3 & 4 of the "Sample Grants.gov Application Package" above). Complete this form first!
  • Internal Stanford Routing/SeRA PDRF - Use the Proposal Development and Routing Form (PDRF) online tool
    • Click "Go to My Dahsboard, version 2"
    • Select "Initiate New Proposal" from the left menu
    • Use the guidance online Creating Fellowship PDRFs in SeRA
  • eSubmit Instruction Sheet for Fellowships - Use these tips to set up the eSubmit electronic drop-box. If you have questions, please call 650-725-9830 and we will help you.