SUPPORT MATERIALS FOR NIH GRANTS.GOV FELLOWSHIPS (NRSAs) |
Referees must use the Fellowship Reference Form to evaluate the applicant. A Microsoft Word version of the form is available online. The form has three sections. One section is used to compare the applicant to other individuals of similar training and experience that you have known. The second section is used to enter your evaluation. The form will automatically expand to an additional page as you enter your evaluation. The third section is the Referee information section.
| Please Note: There is NO "Logon ID for Grants.gov. Stanford is registered as an institution. |
There is still room in the hands-on lab scheduled for Monday, November 23, 1:00 PM - 4:00 PM (ORA-1218-111709PM). If you cannot make one of the
labs,
you can use our online materials
as a 24/7 desktop reference
to help you access, download, and complete your
NRSA
application and internal Stanford documents.
Please call 650-725-9830 if you
need assistance with any of these materials, completing the application or using the Stanford eSubmit Webpage.
The Application
- NIH "F Kiosk" - NRSA Individual Fellowship Funding Opportunities - download them from this location
- Sample Grants.gov Fellowship Application Package (updated 10/16/09) - This is a sample of what your application will look like. We've filled out some of the forms and indicated areas you should be aware of when completing your application. Don't copy this - it's just an example!
- Stanford Instructions for completing the SF424R&R form - These instructions are specific to the NRSA Fellowships. They will guide you as you complete the "Face Page"of the application with information about Stanford, yourself, your project, etc. (see pages 3 & 4 of the "Sample Grants.gov Application Package" above).
- eSubmit
(required Stanford website used to route your application for submission)
- Check the Stanford Institutional Facts page for important numbers (DUNS, Federal Tax ID, Human and Animal certifications, etc.).
- Institutional Representatives - These are the Administrative or Business Officials who will "sign" and submit your application on behalf of Stanford University:
- School of Medicine: Debra Porzio, Phone: 650-736-0767
- All Other Schools: Check the list (or ask the department administrator you are working with who your "OSR Representative" is).
- Biosketch Information
(copied directly from the NIH Fellowship Instructions)
- NIH Stipend Levels
- NIH Grants Policy Statement
- eRA Commons Tools
- You (the Applicant) will have at least three (and no more than five) references submitted on your behalf using the NIH Fellowship Reference Form
- Your referees will go to eRA Commons Website and select the "Reference Letter" link
- We recommend you complete the top and bottom section of the form and email it to your referees ASAP and remind them to upload to eRA Commons before the deadline. You will need to be sure they have the following three pieces of information:
- PD/PI (Fellowship applicant - this is YOU) Commons User ID
- PD/PI’s Last Name, as it appears on the PD/PI’s Commons account (be sure you have checked the spelling of your name on your Commons account AND your application)
- The Funding Opportunity Announcement Number for which you are applying (e.g., "PA-09-210")
- Instructions on creating PDF documents
- NIH Grants.gov Individual Fellowship Application Guide - Download the most current application instructions here (Choose the "Individual Fellowship Application Guide SF424 (R&R)" from the Instructions and Other Information section). Download the PDF version and open the bookmarks; most of the information you'll need to complete your application will be found in Section 4. Look for the screen-shots of the forms; the detailed instructions for each form follow the screenshot.
Fellowship Offices/Websites
- Fellowship Website: This site has links specific to School of Medicine applicants, as well as tools for all applicants.
- Stanford Postdoc Website - Website for The Office of Postdoctoral Affairs for Stanford University' contains links to the handbook, educational information (including the Responsible Conduct of Research class), events, etc.
- School of Engineering: School of Engineering Management of Postdoctoral Fellowships; this site has the process specifically for the School of Engineering Postocs.
Need An NIH eCommons Username?
TRAINING & PROTOCOL RESOURCES |
Some research will require other training or protocols to be complete before funds can be dispersed. You don’t have to complete it at the time of proposal, but will have to before research can commence. Here are some resources to help you:
SOFTWARE RESOURCES AND INFORMATION |
Adobe Reader Requirements
Additional Software Needs
- A PDF Writer
- You may no longer need a separate PDF Writer when using Microsoft products (Office 2007 or later). Office has a plug-in you can download free that will allow you to "SAVE AS PDF" for Microsoft products.
- If you are creating PDFs from software other than Microsoft Office, you may need a writer. Adobe Acrobat is the recommended (and inexpensive) solution at Stanford.
- Optional: If you need an alternate web browser (for the PC or the MAC), Mozilla Firefox is an excellent alternative browser. You can download it free.
LAB SCHEDULE AND ONLINE MATERIALS |
We will be downloading your REAL NRSA application and completing some of the administrative sections in these hands-on lab sessions. This training is completely web based, and we will also be downloading and completing required Stanford-specific internal documents.
Lab Schedule:
You can email Lisa Teresi-Forgatsch (forgat1@stanford.edu) to be enrolled in a lab, or enroll via STARS (via Axess. Labs are held in Polya Hall, RM: 170B PHIL Computer Lab (map available online - it's in Jordan Quad across from the construction in the Clark Center parking lot). If no labs are currently scheduled, you can email us to be added to a waiting list for a future lab.
Online Materials
If you cannot come to a hands-on lab session, you can access our class materials online:
- Class Slides/notes
Open the Powerpoint (updated 9/16/09) in "Notes" View. There is a lot of information in the notes (which you can print if you need) and there are also "hot" links on the slides if you run the powerpoint in "Slide Show" view (the links are also on this webpage above and contained in the notes).
- Class Handouts
The following documents are handed out in the labs and used as samples and instructions when we're completing the application forms. You should open and view or print them to see how your application and forms should be filled out.
- Sample Grants.gov Fellowship Application Package - This is a sample of what your application will look like. We've filled out some of the forms and indicated areas you should be aware of when completing your application. Don't copy this - it's just an example!
- Stanford Instructions for completing the SF424R&R form - These instructions are specific to the NRSA Fellowships. They will guide you as you complete the "Face Page"of the application with information about Stanford, yourself, your project, etc. (see pages 3 & 4 of the "Sample Grants.gov Application Package" above). Complete this form first!
- Sample "Other Documents" (Required Stanford Forms) updated 10/16/09 - these must be completed and submitted before your application can be submitted to Grants.gov. See "Other Required Forms" for blank forms
- eSubmit Instruction Sheet for Fellowships - Use these tips to set up the eSubmit electronic drop-box. If you have questions, please call 650-725-9830 and we will help you.
Other Required Forms
- SU-42FL (Stanford Internal Routing Form)
No application will be processed without a signed routing sheet!
- This form must be completely filled out by the fellow and signed by
--the faculty sponsor
--department administrator
- Complete all fields as indicated in the sample
- Check the online job aid if you have questions – Don’t Guess!
- Check all appropriate boxes (e.g., Laboratory Animals, Human Subjects, etc.)
- Check the NIH Stipend Levels for your budget
- If you are not registered at Stanford yet, you need to complete an Appointment Verification Form and attach it to the SU-42FL
- Prospective scholars: Coming from another institution
- Housestaff: Residents at the hospital who will be doing their research year (or years) and are applying for funding
- Conflict of Interest
- Agency Name
- Your Proposal Title
- Check “Yes” or “No” if there is a potential conflict (see determination requirements at the bottom of the form). If you check yes, attach a description of the potential conflict.
- Print Name, Sign, and Date the form
- NIH Fellowship Certification Assurance Form
- Your Project Title
- Check “Application”
- Type your name and your mentoring faculty member’s name
- Print the form
- Sign and obtain your mentoring faculty member’s signature
- NIH Fellowship Reference Form
- Completed by your Referees
- Submitted electronically through the eRA Commons by the Referee
- Check the section 5.4 of the SF424R&R Fellowship Guide Carefully!
