Following are web resources shared during class. This page provides easy access to these pages:

The Code of Conduct: http://adminguide.stanford.edu/1.pdf

Online DPA Look-up Tool: http://ora.stanford.edu/ora/pmo/dpa_lookup/default.asp
Find the Department Property Administrator (DPA) for your area

Reuse Website: https://orasecurestanford.stanford.edu/ora/pmo/reuse/default.asp
Search for equipment available for interdepartmental transfer, or post a "wanted" notice

Surplus Property Sales: http://ora.stanford.edu/ora/pmo/surplus_sales/
Open to the public - purchased used Stanford equipment and supplies for your home or office.

Electronics: http://www.stanford.edu/dept/EHS/prod/enviro/Electronic_Waste.html
Special disposal rules are in place for electronics (both capital and non-capital). Items such as PDAs, cellphones, monitors, oscilloscopes, etc. must be processed through our special disposal vendor. Check this website for disposal locations throughout campus; be sure to process capital disposals through your DPA.

Stanford Travel Website: http://financialgateway/staff/travel/index.html
Policy, resources, job aids, and forms for travel at Stanford.

Training: Log into AXESS/STARS (https://axess.stanford.edu/) to search for the following classes. Some areas of responsibility require more than one class; check the links below for listings of classes and resources:

RESPONSIBILITY	CLASSES AVAILABLE
Initiate or approve transactions	Cost Policy & Chart of Accounts
Manage sponsored research	Cardinal Curriculum
Purchase goods or services	Internet Procurement PCard
Request expenses reimbursement	iOU
Create journal transfers	iJournals
Manage salaries	Labor Distribution
Create and manage budgets	Hyperion iBudgets
Manage property	Sunflower
Run financial reports	ReportMart3

 

Who do I call for help??

• Your colleagues and supervisor should be your first line of defense
• Buying and Paying help
  • FYI Forum Information about techniques, procedures, new ideas Third Tuesday of the month, 11:30 – 1:00
  • Disbursements Customer Outreach 5-9100
  • HelpSU: Put in a help ticket online or call 5-HELP (5-4357)
    • Disbursements:
      Request Category: “Central Office Issues”
      Request Type: “Customer Outreach for Disbursements”
    • Research Administration Problems:
      Request Category: “Central Office Issues”
      Request Type: “Customer Outreach for Disbursements”
• If you are in a research-related area, your school-based contacts are:
  • School of Medicine - research contacts within School of Medicine, OSR, and RMG - please pick the correct spreadsheet in the workbook
  • School of Engineering - Engineering Research Administration (ERA) School-based Contacts, Office of Sponsored Research (OSR) Central Office Contacts
  • All Schools - Research Contacts
• Subscribe to email distribution lists:
  

  Subject	List Name
  Sponsored Research	School of Medicine: smartannouncements All others: abc-research
  Purchasing	purch-users pcard-users
  Reimbursements	reimb-users
  Journals	ijournals-users
  Labor Distribution	labor-schedulers ld-adjusters
  Reporting	reportsu-finance

• Reporting a suspect activity: Report to Institutional Compliance Program
  http://institutionalcompliance.stanford.edu/
  A helpline form is available, or you can email compliance@stanford.edu or
  call 650-721-COMP liance (721-2667)