Roles & Responsibilities

The award is accepted by the university on behalf of the PI by the Institutional Representative once all terms and conditions have been agreed upon including the scope of the work, special circumstances and SU key agreement points. Once the award is accepted we are contractually bound to perform whatever is documented in the award. Information regarding the proposal and award is entered into the Sponsored Projects Integrated Data Entry Retrieval System (SPIDERS) data base.

The Institutional Representative will then forward the Sponsor Notice of Award and the Stanford Notice of Award Cover Sheet. It is important for the administrator to ensure all documentation is consistent. If you have a question for find a potential error please contact the institutional rep.

On occasion the sponsor sends the award directly to the department. If your department receives an award route it to the Institutional Rep for approval. If your department receives a check from the sponsor forward it to OSR Accounts Receivable.

OSR Post Award Accounting sets up different types of PTAs based on project needs and the terms & conditions of the award. OSR understands the importance and urgency of setting up an PTA to begin the research and strives to do so within 4 business days. If the award includes a cost sharing commitment, a cost sharing PTA must be opened. The cost sharing Task and Award must be guaranteed with an unrestricted Award. The research administrator can speed up the process by insuring all internal requirements noted on the SU-42 have been completed. It is essential that all protocols (human/animal subjects) be approved before an award can be processed. If the budget has been significantly modified the research administrator should provide OSR with a revised budget.