The OSR Closeout Strategy page has announcements, notifications and other information related to sponsored project closeouts. Contact lists for each area of campus are also included.

Additionally, the links below will take you to University policy, process and resource pages. Each of these sites will have additional links on them to related policies, procedures and guidelines as well, so please take some time to review these sites.

Stanford Policies Containing Sponsored Project Closeout Information

Research Policy Handbook (RPH)
A collection of policies, guidelines and general information related to the research enterprise at Stanford University.

Fiscal Responsibilities of Principal Investigators (RPH 3.1)
Summarizes some of the obligations imposed on Principal Investigators by law and by Stanford policy. This document incorporates and supersedes the documents entitled "Responsibilities of Principal Investigators" and "Salaries Charged to Sponsored Projects," both published in the 1989 Stanford Research Policy Handbook.

Subcontracts (RPH 3.7)
Presents policies and procedures for and discussion about application of Facilities & Administrative (F&A) rates (also known as indirect costs) to and monitoring of subcontracts. Defines types of subcontracts and the extent to which F&A rates will be charged to each.

Administrative Guide Memos

Following are several Administrative Guide Memos (GM), or sub-sections of Guide Memos.

GM 34.2, Grant and Contract Activities/Accounts

GM 34.4, Retention of Financial Records

Other Closeout Resources

From PI Training:

• Project Closeout - Records and Reports
• Closeout Checklist

Research Management Group (School of Medicine)

• Post-Award Compliance Procedures
• Grant and Contract Proposal and Award Management Processes

ORA Training Resources

• Closeout and Record Retention (Cardinal Curriculum)