FORMS AND APPLICATONS

Proposal Application Packets

Many sponsors provide proposal application packets with detailed instructions on submission. It is critical to follow the proposal instructions exactly, as a proposal application can be rejected by the sponsor simply because the application was not completed properly. Don’t assume anything! Contact OSR or your school based management team for assistance when completing a proposal.

University Forms

SU-42 Routing Forms and Instructions The Proposal Routing Sheet or SU-42 is a form internal to Stanford. It must accompany a proposal and contains key information about the proposal including endorsements by the PI and others. Fellowships require a different form, which is available on another website.

The signatures on the SU-42 provide assurance that the proposed project will further the teaching and research objectives of the University, and that:

1. Appropriate personnel and facilities are available to carry out the projects
2. All costs are reasonable and allowable
3. And all compliance issues have been addressed

In May 2007, the University adopted a single SU-42 Routing form for all schools. Fellowships continue to use a different form.

PTA Set-up Forms

Office of Sponsored Research (OSR) General Forms .

OSR Form 54 – SPIDERS Authorization Form - for information on setting up your Spires session, check this website.

• School of Medicine: For SPIDERS access, use the form and instructions on the RMG website: http://med.stanford.edu/rmg/SPIDERS%20access.html

OSR Form 32 – Sole Source Justification

OSR Form 43 – OSR Closeout Checklist

OSR Form 44 – ICO/OSR Award Processing Checklist

Office of Sponsored Research (OSR) Subaward Forms and Checklists

Note: Effective April 11, 2008, Stanford has eliminated the need for two forms previously required for subawards under grants - OSR Form 32, Sole Source Justification (only used for subawards under contracts now), and OSR Form 46 Fair and Reasonable Cost Analysis for Subawards under Grants - PI Checklist (which has been removed from the site). Please note that OSR Form 45, Fair & Reasonable Cost Analysis (Subawards under Contracts - PI Checklist), continues to be required for subawards under contracts.

• OSR Form 31 - Subaward Checklist
  • OSR Form 31CT - Subaward Document Checklist/Clinical Trials - Use this for subawards on Clinical Trials
• OSR Form 32 - Sole Source Justification (when used on a subaward, only for subawards under contracts)
• OSR Form 33 - Subrecipient Commitment Form
  This form should be submitted by all subrecipients during their proposal process to Stanford. It provides a checklist of documents and certifications required by sponsors, as well as an area for the authorized official to sign.
  • OSR Form 33CT - Subrecipient Commitment Form/Clinical Trials - Use this for subawards on Clinical Trials
• OSR Form 34 - Sample Invoice
• OSR Form 45 - Fair & Reasonable Cost Analysis for Subcontracts PI Checklist (only for subawards under contracts)
• OSR Form 47 - Audit Certification and Financial Status Questionnaire
• OSR Form 51 - Subaward Processing Guide
  This is a step-by-step guide outlining all the major steps in the subaward process, and responsible party for each. It is recommended you keep this posted in a visible area to refer to frequently as you work on subawards.

Other Forms

Property Management Office (PMO) Forms The Property Management Office has all forms you may need, such as Off Campus Equipment Forms, Loan Forms, DD 1149 (government requisition and shipping document) available in excel format. Contact your Property Service Representative (PSR) for assistance.

Research Management Group (RMG) Forms Page: The Research Management Group has a collection of NIH and Stanford forms on their website. These are in various formats, and instructions for use are with the forms.