Proposal Submission Roles & Responsibilities
Who Submits Proposals?
All proposals, after review and approval, are submitted by an Institutional Representative on behalf of Stanford University. All proposals must have a designated Principal Investigator. Each school has its own procedures for routing a proposal. Below is a brief, generic description to give you an overview of how the process works.
All proposals must be submitted to your Institutional Representative at least 5 business days before the deadline. Read the policy
At a minimum a proposal at Stanford requires three elements:
- A proposal Routing Sheet (SU-42)
- Statement of work
- Budget and Justification
Department
The PI develops a proposal with the support of various staff members. While constructing a proposal, the PI must consider the availability and use of space and personnel. If the research involves human subjects, animal subjects, or hazardous substances, approval from the relevant committees must also be obtained prior to submission to the Dean or his/her designee.
Dean
The Dean or the Dean’s designee reviews and approves the proposal and forwards a signed SU-42 form to the Institutional Representative. Dean’s designees are: The Research Management Group in the School of Medicine, and the Engineering Research Administration in the School of Engineering
Institutional Representatives
The Institutional Representative endorses the proposal for submission to the sponsor. See "Institutional Representatives" for more information. Proposals endorsed by the department and Dean should be submitted three business days in advance of the sponsor's deadline for the final institutional review for conformance with University and sponsor requirements
Key Contacts
For additional information on submitting proposals, see the "Proposal Submission" page.
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