STANFORD UNIVERSITY PROPOSAL ROUTING FORM (SU-42)
JOB AID

Please note:

  • Yellow fields below indicate a pull-down menu; select the appropriate item for this proposal
  • Select hyperlink labels below to find out what information to enter or select. Close the pop-up help window when you are ready to move to the next field.

Page 1.


Section A

             
SPO#: __________________
__________________
YES
NO
If Yes, please attach copy of approval/request.
__________________
Electronic
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Department
 
 
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____________ ____________ ____________
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Dept/Div:
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Dept/Div:
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Dept/Div:
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Dept/Div:
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Dept/Div:
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Dept/Div:
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Dept/Div:
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Dept/Div:
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Dept/Div:
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Sponsor Name & Address:
_________________________________________________________
_________________________________________________________
_________________________________________________________
_________________________________________________________
_________________________________________________________
Sponsor Contact (if known):     Name: _______________________
Phone: ________________________   Email: __________________
Prime Sponsor (if applicable): ________________________________

Title:

 

RFA/RFP/Program Title:


Grant/Contract #:

 

Please select from the below drop-down menus:

Research
Grant
New
 
             
  PI/Contact P.I.:              
 
checkbox
_____________
or
_____________
 
checkbox
Academic
_____________
or
_____________
 
checkbox
Summer
_____________
or
_____________
BUILDING:______________________
ROOM:______________________
OTHER:______________________
YES NO  
  checkbox checkbox
Is all of the above space assigned to you or otherwise approved for your use? (If not, attach explanation from Chair.)
  checkbox checkbox Is rental space, construction or renovation required to house project?

 

New rental space or renovations must be approved by Facilities Planning & Management.

 
YES
NO or N/A
  YES
NO or N/A
YES
NO  
  checkbox
checkbox
  checkbox checkbox F&A Waived - If Yes, On SU Waiver List checkbox checkbox  
  checkbox
checkbox
Faculty Effort Waiver Required  
F&A Cost Rate or Amount:                     56%         
On-Campus
  checkbox
checkbox
PI Training Completed   checkbox checkbox Infrastructure Charge (ISC) Applies.      If Yes, check one of the following:
  checkbox
checkbox
Subawards included in this proposal   checkbox checkbox ISC is in proposal budget      
  checkbox
checkbox
Sponsor Salary Cap applies   checkbox checkbox ISC is covered by PTA#:_______________________
  checkbox
checkbox
Cost Sharing   If yes...Covered by PTA#_________________      
  checkbox
checkbox
  checkbox
checkbox
If Yes, approval has been obtained Additional information @ http://www.stanford.edu/dept/foundationrelations/coordination/
  checkbox
checkbox
This is a Major Project as defined by A-21 allowing administrative and clerical expenses to be charged (Federally-Funded Projects only).
Remarks:
 


Section B Please answer the questions below for the ENTIRE project, regardless of site (including subawards & other participating departments)

RESEARCH FOCUS (Check only if highly relevant to the research proposed in this application. Check maximum of two.

checkbox
AIDS
checkbox
Addiction, Pain, Anesthesia
checkbox
Aging
checkbox
Bioengineering
checkbox
Bioterrorism
checkbox
Cancer
checkbox
Cardiovascular
checkbox
Chemistry/Biochemistry
checkbox
Children
checkbox
hESC
checkbox
Human Genetics
checkbox
Imaging
 
   
checkbox
Immunology, Transplantation, Infectious Diseases
checkbox
Neuroscience
checkbox
Omics
checkbox
Satellite
checkbox
None of the above
 
YES
NO
  checkbox
checkbox
If Yes, all required Stanford personnel must complete Human Subjects Training before an award is made.
  checkbox
checkbox

   ....Clinical Trial/Study

If yes, requires registration before patient enrollment @ http://med.stanford.edu/clinicaltrials/
  checkbox
checkbox
   ....Cancer Related Research If Yes, Stanford Comprehensive Cancer Center’s Scientific Review Committee (SRC) must review protocol before an award is made.
  checkbox
checkbox
Human Stem Cells If research involves human embryonic stem cells, complete hESCRT Form: http://med.stanford.edu/rmg/forms.html#human
  checkbox
checkbox
Human Blood or Body Fluids  
  checkbox
checkbox
Vertebrate Animals (Including Custom Antibody Production)
  checkbox
checkbox
Radiological Hazards
  checkbox
checkbox
Recombinant DNA Molecules  
YES
NO
  checkbox
checkbox
Infectious/Biohazardous Agents
If Yes, Select Agents
checkbox
checkbox
  checkbox
checkbox
Proposal/project includes the use of proprietary information or carries restrictions on participation, access to data or dissemination of results
  checkbox
checkbox
All participating researchers who are currently identified, including postdocs, students and visiting scholars, signed
Stanford's Patent & Copyright form (SU-18 or SU-18A)

YES
NO
  checkbox
checkbox

Do you *OR anyone* involved in this research who has responsibility for the design, conduct or reporting of the research have a relationship or receive payment for services or have stock or stock options in the proposed sponsor, vendor(s), or subcontractor(s) or in a company that would be interested in the study results but is not sponsoring the study?

How to Determine Disclosure Requirements

What must be disclosed?

  1. Any relationship such as unpaid consultant, founder, or employee;
  2. Payment for services such as consulting, service on an advisory board, or giving talks;
  3. Stock or stock options;
  4. Gift funds.

Who must disclose?

  1. Principal investigator*
  2. Any other participant* in the research who has responsibility for design, conduct, or reporting of the research, or in other words anyone who has independent responsibility for the research or research results;
    * (this includes spouse/domestic partner, and dependent child(ren);

When must it be disclosed?

  1. When the relationship or financial interest is related to the company sponsoring the study (i.e. consulting for a company sponsoring the research);
  2. When the relationship or financial interest is indirectly related to the study:
    1. the company is supplying a product being studied;
    2. the study will be purchasing materials, supplies or equipment from a company in which there is a relationship;
    3. or the results of the research would be of interest to the company in which there is a relationship;
  3. At application or renewal, or when there is a new reportable interest.

What happens?

All reported financial interests will be reviewed by the appropriate Dean's office or designated school committee to determine whether action is necessary to manage, reduce or eliminate a conflict of interest. Additional information @  http://www.stanford.edu/dept/DoR/Resources/coi.html.


P.I. CERTIFICATION

I certify that the statements herein are true, complete and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. I agree to accept responsibility for the scientific conduct of the project and to provide the required progress reports if a grant is awarded as a result of this application. Furthermore, I certify that I will direct this project in compliance with Stanford University policies, with the terms and conditions of Stanford's agreement with the sponsor and with all applicable laws and regulations, and I will uphold the responsibilities of PIship.


Signature

Date

DEPARTMENT APPROVALS

I have reviewed and approve the financial commitments for this proposal, including any cost sharing, any salary in excess of the sponsor's salary cap, or infrastructure charges. I have also reviewed and approve the space commitments. I have reviewed the proposed/reported effort and confirm it is accurate.

DIVISION CHIEF
(if applicable)


Signature

Date

DEPT. ADMIN. MANAGER:


Signature

Date

DEPT. CHAIR or IND. LAB DIRECTOR:


Signature

Date
 

SCHOOL APPROVALS (if applicable)    

SCHOOL


Signature

Date

SCHOOL
DEAN:


Signature

Date

DEAN OF RESEARCH (if applicable)

 


Signature

Date

INSTITUTIONAL OFFICIAL

I have reviewed this proposal with the Principal Investigator and certify that all necessary reviews and approvals have been received or are currently in the review process.


Signature

Date

Section C
SPO#: __________________
__________________ __________________ __________________
________________________________________________________________________________________________
__________________
__________________
__________________

 
checkbox
_____________
or
_____________
 
checkbox
Academic
_____________
or
_____________
 
checkbox
Summer
_____________
or
_____________

BUILDING:______________________
ROOM:______________________
OTHER:______________________
YES NO  
  checkbox checkbox
Is all of the above space assigned to you or otherwise approved for your use? (If not, attach explanation from Chair.)
  checkbox checkbox Is rental space, construction or renovation required to house project?
 

New rental space or renovations must be approved by Facilities Planning & Management.


YES
NO or N/A
  YES
NO or N/A
     
checkbox
checkbox
checkbox
checkbox
checkbox
checkbox
checkbox
checkbox
If yes...PTA#__________
checkbox
checkbox
PI Training Completed (For PI role only)
checkbox
checkbox

YES
NO
  checkbox
checkbox

Do you *OR anyone* involved in this research who has responsibility for the design, conduct or reporting of the research have a relationship or receive payment for services or have stock or stock options in the proposed sponsor, vendor(s), or subcontractor(s) or in a company that would be interested in the study results but is not sponsoring the study?

How to Determine Disclosure Requirements

What must be disclosed?

  1. Any relationship such as unpaid consultant, founder, or employee;
  2. Payment for services such as consulting, service on an advisory board, or giving talks;
  3. Stock or stock options;
  4. Gift funds.

Who must disclose?

  1. Principal investigator*
  2. Any other participant* in the research who has responsibility for design, conduct, or reporting of the research, or in other words anyone who has independent responsibility for the research or research results;
    * (this includes spouse/domestic partner, and dependent child(ren);

When must it be disclosed?

  1. When the relationship or financial interest is related to the company sponsoring the study (i.e. consulting for a company sponsoring the research);
  2. When the relationship or financial interest is indirectly related to the study:
    1. the company is supplying a product being studied;
    2. the study will be purchasing materials, supplies or equipment from a company in which there is a relationship;
    3. or the results of the research would be of interest to the company in which there is a relationship;
  3. At application or renewal, or when there is a new reportable interest.

What happens?

All reported financial interests will be reviewed by the appropriate Dean's office or designated school committee to determine whether action is necessary to manage, reduce or eliminate a conflict of interest. Additional information @  http://www.stanford.edu/dept/DoR/Resources/coi.html.


FACULTY CERTIFICATION

I certify that the statements herein are true, complete and accurate to the best of my knowledge. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. I agree to accept responsibility for the scientific conduct of the project and to provide the required progress reports if a grant is awarded as a result of this application. Furthermore, I certify that I will direct this project in compliance with Stanford University policies, with the terms and conditions of Stanford's agreement with the sponsor and with all applicable laws and regulations, and I will uphold the responsibilities of PIship.


Signature

Date

DEPARTMENT APPROVALS

I have reviewed and approve the financial commitments for this proposal, including any cost sharing, any salary in excess of the sponsor's salary cap, or infrastructure charges. I have also reviewed and approve the space commitments. I have reviewed the proposed/reported effort and confirm it is accurate.

Signature by one of the following is required: DIVISION CHIEF(if applicable);
DEPT. CHAIR/IND. LAB DIRECTOR; DEPARTMENT MANAGER:


Signature

Date

SCHOOL APPROVALS (if applicable)    

SCHOOL


Signature

Date

SCHOOL
DEAN:


Signature

Date

DEAN OF RESEARCH (if applicable)  


Signature

Date

Remarks:

 


If form separated, return to:  
Dept/Div:
Phone:
Email: