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Excess Text
This tool provides standard information you can copy and paste into your Excess Request in Sunflower.
Important Location Information
It is very important to use the correct "deliver-to" location on
your Sunflower excess request:
- SCRAP REQUEST: STADIUM_950-01_101 (this is the default)
- SALE REQUEST: STADIUM_110-01_101
- ALL OTHERS: STERN_040-01_122
Adding Text to Sunflower Excess Requests
Use the following steps when creating a Sunflower Excess request:
- Select an excess method below
- Click inside the box and the text will automatically be copied
- Open your excess request in Sunflower
- Place your cursor in the "Comment" field
- Paste the text that was
automatically copied (use [CTRL + V] to paste)
If you have any questions or need help, please contact
your PSR.
Excess Methods
SCRAP -
SALE -
VEHICLE -
RETURN TO MANUFACTURER -
TRADE-UP -
STOLEN -
TRANSFER TO OUTSIDE INSTITUTION -
DUPLICATE REDORD -
SHIP TO SPONSOR -
RETURN TO EMPLOYEE -
ACCESSORY -
CANNIBILIZATION -
NON-CAPITAL
SCRAP
When to use: Asset is broken, obsolete, or beyond repair, with no reasonable value remaining. Labor Shop work order needed for large or heavy items. Sponsor-Owned assets may not be scraped (contact PSR).
SCRAP REQUEST LOCATION: STADIUM_950-01_101
SALE
When to use: Asset is to be sold through the Surplus Sales Office (SPS). Only SPS is authorized to sell Stanford property.
SALE REQUEST LOCATION: STADIUM_110-01_101
VEHICLE
When to use:whenever a vehicle of any kind
is being scrapped or sold.
SALE REQUEST LOCATION: STADIUM_110-01_101 (same as SALE)
RETURN TO MANUFACTURER
When to use: Asset is being returned to the vendor or manufacturer for full credit against the PO (less restocking fees, if any) Not to be confused with TRADE-UP or EVEN EXCHANGE (see below).
LOCATION: STERN_040-01_122
TRADE-UP
When to use: Asset is being used as a trade-in for credit against a new purchase. A new PO is generated.
LOCATION: STERN_040-01_122
STOLEN
When to use: Asset has been reported stolen, and a police report has been filed.
LOCATION: STERN_040-01_122
TRANSFER TO OUTSIDE INSTITUTION
When to use: Asset is being transferred at no cost to another University or Non-Profit Research Institution. This action is highly restricted and requires written authorization. Contact your PSR first!
LOCATION: STERN_040-01_122
DUPLICATE RECORD
When to use: Asset has been inadvertently recorded in SFA twice, and one record must be removed from the system.
LOCATION: STERN_040-01_122
SHIP TO SPONSOR
When to use: Asset was furnished by sponsor (government or other), and is being returned to the sponsor agency at the close of the period of the agreement/award. Or asset is a deliverable on a contract and is being shipped to the sponsor.
LOCATION: STERN_040-01_122
RETURN TO EMPLOYEE
When to use: Asset is owned by a University Staff member, is recorded in SFA, and the employee is now leaving the University. Generally used only for Fellowships. Computers MUST be sanitized!
LOCATION: STERN_040-01_122
ACCESSORY
When to use: Asset cost is included in Parent, and is not able to be broken down as stand-alone.
LOCATION: STERN_040-01_122
CANNIBALIZATION
When to use: Asset is being taken apart for parts to be used in other equipment. CALL PSR FIRST!
LOCATION: STERN_040-01_122
NON CAPITAL
When to use: Record created in error - asset is not capital and the department does not want to maintain a record for it.
LOCATION: STERN_040-01_122
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