|
Excess Text
This tool provides standard information you can copy and paste into your Excess Request in Sunflower.
Important Location Information
It is very important to use the correct "deliver-to" location on
your Sunflower excess request. Please note, every disposal method will default to the Excess location and must be changed.
- EXCESS REQUEST: STADIUM_110-01_101
- ALL OTHERS: STERN_040-01_122
Adding Text to Sunflower Excess Requests
Use the following steps when creating a Sunflower Excess request:
- Select an excess method below
- Click inside the box and the text will automatically be copied
- Open your excess request in Sunflower
- Place your cursor in the "Comment" field
- Paste the text that was
automatically copied (use [CTRL + V] to paste)
If you have any questions or need help, please contact
your PSR.
Excess Methods
EXCESS -
RETURN TO MANUFACTURER -
TRADE-UP -
STOLEN -
TRANSFER TO OUTSIDE INSTITUTION -
DUPLICATE RECORD -
SHIP TO SPONSOR -
RETURN TO EMPLOYEE -
ACCESSORY -
CANNIBILIZATION -
NON-CAPITAL
EXCESS
Excess Request Default Location: STADIUM_110-01_101
When to use: Asset is being sold (including vehicles), or "Scrapped" (you believe the asset to be broken, obsolete, or beyond repair, with no reasonable value remaining). All Excess Assets are to be processed through the Surplus Sales Office (SPS). Only SPS is authorized to sell Stanford property. Labor Shop work order may be needed for large or heavy items. Sponsor-Owned assets may not be sold or scrapped (contact PSR).
RETURN TO MANUFACTURER
Return to Manufacturer Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Asset is being returned to the vendor or manufacturer for full credit against the PO (less restocking fees, if any) Not to be confused with TRADE-UP or EVEN EXCHANGE (see below).
TRADE-UP
Trade-Up Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Asset is being used as a trade-in for credit against a new purchase. A new PO is generated.
STOLEN
Stolen Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Asset has been reported stolen, and a police report has been filed.
TRANSFER TO OUTSIDE INSTITUTION
Transfer to Outside Institution Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Asset is being transferred at no cost to another University or Non-Profit Research Institution. This action is highly restricted and requires written authorization. Contact your PSR first!
DUPLICATE RECORD
Duplicate Record Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Asset has been inadvertently recorded in SFA twice, and one record must be removed from the system.
SHIP TO SPONSOR
Ship to Sponsor Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Asset was furnished by sponsor (government or other), and is being returned to the sponsor agency at the close of the period of the agreement/award. Or asset is a deliverable on a contract and is being shipped to the sponsor.
RETURN TO EMPLOYEE
Return to Employee Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Asset is owned by a University Staff member, is recorded in SFA, and the employee is now leaving the University. Generally used only for Fellowships. Computers MUST be sanitized!
ACCESSORY
Accessory Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Asset cost is included in Parent, and is not able to be broken down as stand-alone.
CANNIBALIZATION
Cannibalization Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Asset is being taken apart for parts to be used in other equipment. CALL PSR FIRST!
NON CAPITAL
Non Capital Location: STERN_040-01_122
Remember to change from Default Scrap Location!
When to use: Record created in error - asset is not capital and the department does not want to maintain a record for it.
|
MAJOR TOPICS 
