Disposals

Following are resources related to disposal of equipment (both capital and non-capital) at Stanford University. Contact Manuel George at 723-2246 if you have any questions.

Property Reuse - Re-use of equipment within Stanford University is a priority. Staff and faculty can use this site to "advertise" items they no longer need and are willing to transfer to another department, either for free or for a transfer of funds. They can also post for items they need. In addition to capital equipment, people may also want to post non-capital items or supplies (ie: furniture, toner cartridges, older computer equipment, scientific equipment, etc.). This is not an advertising tool for students!

Electronic Waste Website - Stanford is a "Green Campus", meaning we are environmentally friendly. In order to keep us "green" and "out of the red" we are recycling all electronics (both capital and non-capital).

Excess Information - This tool will provide standard information you can copy and paste into your Excess Request in Sunflower.

Reformatting hard drives prior to disposing computers is a requirement!

Simple Instructions for Equipment Disposal - This tool includes "Disposal Methods" and when to choose them. This information can be used by any person in any department.

Sample "Disposal Request" Worksheet - This is a worksheet departments can use to assist their DPA with Disposal. It is meant for the departments to fill in with the information a DPA would need to process a Sunflower Excess Request for capital, non-capital and sensitive items disposal.

"Even Exchange" Disposal method: We no longer use the excess (disposal) process for items that have been returned to the vendor for replacement with an identical model, due to defect or warranty issue.  The method "Even Exchange" has been deleted from the system.  Going forward, the correct procedure will be as follows:

1. Remove the SUID bar-code tag from the asset being exchanged.
2. Return the item to the vendor. 
3. Receive replacement item (identical model).
4. Affix the same SUID tag to the replacement item.
   (If the tag is not in reusable condition, request a reissue from your PSR)
5. Update property record with new serial number, and add a comment in the comment field noting the date of the exchange.

This is ONLY to be done in those cases where the replacement item is identical to the one being exchanged.  Full returns or trade-ups should be handled in the Excess process - no change in those. Contact your PSR if you have questions or concerns.