Change to "Even Exchange" Disposal method: Efffective immediately, we will no longer use the excess (disposal) process for items that have been returned to the vendor for replacement with an identical model, due to defect or warranty issue. The method "Even Exchange" has been deleted from the system. Going forward, the correct procedure will be as follows:
- Remove the SUID bar-code tag from the asset being exchanged.
- Return the item to the vendor.
- Receive replacement item (identical model).
- Affix the same SUID tag to the replacement item.
(If the tag is not in reusable condition, request a reissue from your PSR)
- Update property record with new serial number, and add a comment in the comment field noting the date of the exchange.
This is ONLY to be done in those cases where the replacement item is identical to the one being exchanged. Full returns or trade-ups should be handled in the Excess process - no change in those. Contact your PSR if you have questions or concerns.
If your department has received any donations of equipment that need to be booked into the system for FY05, you must forward the information to your PSR as soon as possible. Donation information received after August 15th will almost certainly not be able to book in FY05. Remember, there are several departments involved in the handling of donation financial transactions, and adequate time is necessary for the information to flow through all of the proper channels.
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