Property Management Office (PMO)
 

Roles and Responsibilities

• Implements assigned areas of the property administration infrastructure (including policies, processes, and personnel) to enable meeting of compliance and University business needs
• Recommends University policies and processes and ensures that adequate policies and processes are in place to enable complete life-cycle capital equipment asset management at Stanford
• Maintains the integrity of the University-wide equipment records, including reconciliation with legacy systems and the general ledger, and the calculation of depreciation
• Stays current on all relevant regulations (OMB Circulars A-21, A-110, and A-133; Internal Revenue Code; Federal Acquisition Regulations; etc.) and ensures property administration processes are compliant and that appropriate parties (e.g., PIs and PSRs) are trained and educated
• Maintains liaison relationship with sponsor agencies, external and internal auditors, and University functional areas associated with property administration
• Develops and delivers both work process and Sunflower training, reference materials, and tools, for PIs, PSRs and DPAs
• Provides specialized assistance to PSRs and DPAs within the Property Teams
• Provides external and internal reports that are complete, timely and accurate
• Prepares and implements corrective action plans in response to audit findings, and monitors progress

Accountabilities

• Accountable to the Associate Vice President for the Research Administration for the proper operation of the property management function
• May receive performance recognition and rewards for (1) good service to PIs and DPAs, and oversight of PSRs, (2) maintaining a timely, accurate, and complete database of property records which is reconciled to the general ledger, (3) maintaining good relationships with sponsor agencies, auditors, and University functional areas associated with property administration, (4) providing complete, accurate, and timely property reports to external sponsors/donors and internal offices, and (5) developing and delivering high quality work processes and training
• May be subject to disciplinary actions for failure to (1) provide adequate training to PIs and DPAs, and oversight of PSRs, and (2) establish and maintain compliant University policies and processes related to asset management