Official Systems of Record   The financial systems at Stanford University are integrated as of 9/1/2003. Property systems are part of the financial systems; Oracle Financials contains several inter-related modules. The final repository of all financial transactions and balances is the General Ledger. The following systems, working in conjunction with each other, make up the “official” property record. Sunflower Assets (SFA): Used by DPAs and PMO to create and maintain asset records for the accountability, tracking, physical inventory and disposal of property Grants Accounting (GA): Used by DPAs and PMO to track fabrications while they are still work in process Oracle Fixed Assets (OFA): Used to calculate and trackEquipment Depreciation and University Accounting (central office use only) PMO Material Tracking System: Used by DPAs and PMO to create and maintain records for the accountability, tracking, physical inventory and disposal of government owned material PMO is the authorized group on campus to grant access to SFA. Additional supporting documentation is obtained from other University systems, such as iProcurement. Stanford's campus is, by its nature, a decentralized place. The Sunflower Assets (SFA) database provides a central information resource where departments and administrative offices can locate a given piece of equipment by searching for an SU.ID tag number, serial number, steward, custodian, etc. SFA and FA form the central, auditable property record for Stanford University; they provide crucial information for the university relative to Stanford capital assets and government or sponsor funded assets. At Stanford a capital asset is defined as having all of the following: An acquisition cost of $5,000 or more (for items paid for after 9-1-2003) Note: Prior to 9/1/2003 the threshold was $1,500 A useful life of more than one year All capital and sponsor-owned property (except material which is tracked in the PMO Material Tracking System) must be recorded and tracked in SFA. Departments are also encouraged to use SFA as a single repository for all other property they manage, such as sensitive property, and other non-capital items the department chooses to track. Having a single record facilitates reporting, eliminates redundant and duplicate record entry into unofficial shadow systems, and can be used to track purchase trends within the department. It can also help maximize reutilization to avoid unnecessary purchases, and be used as a tool for replacement planning.