Stewardship
 
Effective stewardship and accountability of property, both Stanford and sponsor owned, are essential. Property is accountable to designated departments, each of which is responsible for the day-to-day management, use, care, record-keeping and disposal of those assets.
Each member of the Stanford Community has a general obligation to safeguard and make appropriate use of property owned by or accountable to the University. This includes property either assigned for individual use, or as part of a common area. This obligation includes but is not limited to:
- Notifying the appropriate Department Property Administrator (DPA) of the acquisition, movement or disposal of property
- Exercising reasonable care in use to prevent damage and maintain good condition
- Exercising reasonable security measures to prevent theft or misuse
- Reporting lost, stolen, damaged or otherwise impaired property to appropriate parties, including but not limited to a direct supervisor or common area manager
Stanford is one of the largest research universities in the country. Because the federal government and other granting agencies often sponsor funding for research, management of this property has high visibility and may be subject to greater scrutiny and audits. Also, if your department receives donated equipment, there are additional rules and regulations to follow. See Chapter 2-Acquisitions, Donations Section for information on how to handle donated property. Accurate recording of all equipment, whether sponsor-funded or not, directly impacts indirect cost recovery and other reporting requirements.
Accurate and effective management will benefit individual departments and Stanford as a whole. For assistance, departmental staff should contact their DPA. DPAs requiring assistance should contact their Property Service Representative (PSR).
|
|
MAJOR TOPICS 
