Sponsor or Government Furnished Property
 
Sponsor or Government Furnished Property (GFP) can be either equipment or
material. All Government Furnished Equipment (GFE), regardless of value, must be
input into SFA. You must first obtain a PMO assigned voucher number before
entering the information into the SFA. Government Furnished Material (GFM) is
normally provided to the University in support of a fabrication and used within a
sponsored project. The DPA is responsible to receive, control, and account for GFM
in Stanford University’s PMO Material Tracking System. The instruction manual for
use of that system is available on the same website.
Property that is provided to Stanford for use on a sponsored project is technically called “furnished property”. Furnished property is not a loan. Furnished property is accountable
and reportable on a sponsored agreement. Accountability of the property to the sponsored
agreement can be established at the inception of the agreement or by a modification at a
later date.
Ownership of furnished property remains with the sponsor and is identified on an active
agreement, as identified by the sponsor. Acquisition of furnished property is initiated by
the PI and assisted by the DPA, and processed through the Office of Sponsored Research
(OSR). The Contracting Officer will direct the intercontract
transfers in accordance with
authority stated in the releasing and gaining agreements.
In order to process transferred or loaned GFP, you need one of the following Department
of Defense (DoD) shipping documents:
- DD Form 1149 Shipping
and Receiving (Used GFP) see sample at the end of this
section
- DD Form 13481
Shipping/
Receiving (Used for equipment newly acquired by the
government)
AND
- A Bill of Lading or a freight bill provided by the shipper, if furnished from outside
Stanford
For nonDoD
agencies or sponsors, you may only require a letter of transfer of
accountability.
Following are some of the federal regulations relating to GFP. Contact your Property
Service Representative (PSR) if you need assistance obtaining or interpreting regulations:
|
Property in the possession of contractors |
|
|
|
FAR 45.500, and agency specific
supplements |
|
|
|
|
|
|
|
|
|
Property in the possession of
subcontractors |
|
|
|
FAR 45.510, and agency specific
supplements |
|
|
|
|
|
|
|
|
|
Contractor responsibilities (property) |
|
|
|
FAR 45.502 |
|
|
|
|
|
|
|
|
|
Contractor responsibilities (transportation) |
|
|
|
FAR 47.2075 |
|
|
|
|
|
|
|
|
|
Inspection of Research and Development
(short form) |
|
|
|
FAR 52.2469 |
|
|
|
|
|
|
|
|
|
Inspection of Facilities |
|
|
|
FAR 52.24610 |
|
|
|
|
|
|
|
|
|
Subcontractor Inventory |
|
|
|
FAR 45.614 |
|
|
|
|
|
|
|
|
|
Subcontracts |
|
|
|
FAR 32.504 |
|
|
|
|
|
|
|
|
|
Risk of Loss |
|
|
|
FAR 32.50316,
FAR 46.505, 52.2452
alts. I & II (Fixed Price), and FAR
52.2455
(Cost Reimbursement) |
|
|
|
|
|
|
|
|
|
Protection of Government |
|
|
|
FAR 32.50314 |
|
|
|
|
|
|
|
|
|
Contract administration, Contractor
conformance |
|
|
|
OMB A110
93.47 |
|
|
|
|
|
|
|
|
|
Joint Service Regulation "Reporting of
Transportation" |
|
|
|
AR 558 |
|
|
|
|
|
|
|
|
|
Discrepancies in Shipments |
|
|
|
NAVSUPINST 4610.33C
All on STD Form 364 AFR
4610.33C,
MCO P461019D,
and DLAR 4500.15 |
|
|
References and Resources
|
|
MAJOR TOPICS 
