Property Manual - Chapter Five
 
Identification
Overview
One of many important tasks assigned to the Department Property Administrator (DPA) is to correctly, and in a timely manner, affix identification decals to property which the university owns or is otherwise responsible or accountable for. Correct and accessible identification serves the following purposes:
- Assigns a unique number with which an item can be tracked throughout its life cycle
- Clearly displays ownership of the item
- Provides a standard reference for asset custodians or users to provide the DPA when referring to a particular asset
- Facilitates the performance of physical inventories and disposals
- Helps deter theft
The Property Management Office provides the official university identification decals to each DPA. This includes barcode numbered decals and various supplementary overlays or labels used to further specify ownership or type of asset. In some cases, a Sponsor may provide additional specific identification decals to be affixed to property they own. In addition, some departments elect to provide their own additional identification numbers or labels.
The unique barcode number assigned to each item of equipment is the official identifier used in the Sunflower property database for tracking the item throughout its life cycle.
Other identifiers, such as sponsor-provided identification or departmental tags are included in the property record either as the “sponsor ID”, or as “Department ID”, respectively.
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MAJOR TOPICS 
