Identifying Computer Equipment   Computers pose unique challenges. Individual computer monitors (costing less than $5,000), keyboards and mouse are not considered stand-alone; they are considered part of a computer workstation. Computer memory, memory enhancements, external drives and operating software are considered part of the CPU within a computer workstation; their cost is included in the cost of the CPU. For identification purposes, the CPU box is tagged and tracked as the main unit within a computer workstation even though the box itself cannot typically function without an attached monitor and keyboard. As such, the purchase of a new CPU costing $5,000 or more is considered a complete unit and will be tracked in SFA. Monitors costing $5,000 or more are tagged and tracked as capital equipment. Ideally, a computer workstation is purchased as a "bundle" on a single requisition. It is tagged and tracked as a single item. Where this is not possible and the various components of the workstation are purchased at the same time but on separate requisitions, the cost of all the requisitions are combined and recorded under one tag number assigned to the CPU. If this occurs, all purchase order numbers associated with the workstation must be listed on the property record. Apply the Bar-Coded Tag to the front of the CPU and any associated overlay tag as deemed appropriate, such as government-owned, donated, etc. For audit purposes, apply the Non-Inventory Tag on the monitor and reference the CPU bar-coded tag number, as well as the PO number. It is not necessary to use the non-inventory tag on keyboards or mice. Software Software is not capitalized unless it comprises the operating system of the asset, such as Windows, where its cost is captured as part of the computer. The exception is if the software cost is $500,000 or more in which case it is considered capital but is an “untaggable” asset. It is assigned an identification number, recorded in Sunflower as an “untaggable” item, and the barcode decal affixed to a printed copy of the property record. A copy of the record is kept on file by the DPA and made available for verification during physical inventories or audits. Personally Owned Property Risk Management will not insure personal property of faculty, staff, or students, even if it is being used on the Stanford campus in support of Stanford business. For details on what is or is not insured by the University, please refer to Guide Memo 28.5, which was updated in December 1997. Personal property should always be clearly labeled as such while it is in a Stanford facility.