Marking Stanford-owned Non-capital Property   Many departments elect to tag and track Stanford-owned non-capital property. If so, a non-capital overlay is placed over the barcode decal. It is recorded in Sunflower with the “non-capital” flag selected. This will provide the department with all the data management features of Sunflower for the item(s) and establish a way to exclude the item from the university’s biennial physical inventory of capital and sponsor-owned equipment. For non-capital items the department does not elect to tag and track, it is strongly recommended that an overlay decal be affixed to the item with the PO number on which the item was purchased annotated in the “window” of the overlay. Doing this will reduce confusion to auditors and inventory analysts, which will in turn reduce the volume of reconciliation items for the DPA. It will also provide a quick reference to the acquisition cost of the item. Examples of the tags and overlays are available on the web. All are available by contacting the Property Management Office. Identifying Incoming Property Transfers Items transferred to Stanford University from another institution will have their tags removed and Stanford University SU.ID barcode tags placed on them. Please do not confuse "loaned" property with "transferred" property. A loan will eventually be returned to the owning institution; a transfer becomes the property of Stanford University. In addition to re-tagging the equipment, an update to SFA should reflect the following: Title Vest update (performed by PMO) Put a note in the Comments Field of SFA to reflect the removal or overlay of the sponsor tag (performed by the DPA). See our website for examples of the tags and overlays currently used at Stanford University. Any other tags are obsolete and must not be used.