• All Stanford-owned capital equipment (“capital” as defined in the Records section)
• All government-owned or government-furnished equipment for which Stanford is accountable, regardless of cost
• All equipment owned by a third party (other than the federal government) for which Stanford is accountable. Examples include loaned or leased equipment.
• All donated capital equipment
  Note: These are donated equipment having been assigned a fair market value (FMV) of $5,000 or more by the Property Management Office (PMO).

Additional Property That May be Tagged and Tracked in Sunflower

In addition to the property that requires tagging (see above), departments may elect to tag and track the following non-capital assets in Sunflower:

• Sensitive property (refer to the Sensitive Property section)
• Non-capital items the department may want to have a higher degree of control over, such as digital cameras, laptop computers, projectors, or other easily saleable items
• Hazardous or Electronic Waste, as defined by the California Department of Toxic Substance Control (DTSC).
• Items that may have been exposed to contaminants, such as incubators, centrifuges, or other scientific equipment used with biological or other hazardous products. These have special requirements for disposal.
• Refrigeration units, which have Freon or other cooling agents in them, and therefore also require special handling for disposal.

Visual Identification – Property “Overlays”

Different types and colors of overlays make visual identification of ownership easy. Stanford has a variety of labels and overlays required for use in conjunction with a SU.ID barcode tag, by placing identifying labels and overlays over the SU.ID barcode tag. Details on how and when to use these overlays, and samples of each are available on the web.

Tags and overlays are available from the Property Management Office.

Tag Placement and Untaggable Items

Identification decals must be placed on the equipment in a location that is readily visible and accessible for verification and scanning, preferably the upper right hand corner of the asset. If this area is not available, another easily visible and accessible location should be used. Care should be taken not to place the identification on a removable section or panel as they can be interchanged during maintenance and result in the incorrect association of an identification number with the asset. In cases where the identification decals cannot be affixed to the item, it should be placed on a printed copy of the property record and maintained on file by the DPA that can be made available for verification during the physical inventory verification. The “Untaggable” designation must be completed on the Sunflower record adjacent to the Asset Identifier field. Examples of cases where the item may be untaggable include items whose functionality would be impaired by affixing the decals, items that are used in environments that prevent the decal from being affixed (e.g. clean rooms, exposure to oils or high temperatures), and items too small to accommodate the decals.