Property Menu - Property Manual - Chapter 5 - Selecting the Correct Identification Decals

Selecting the Correct Identification Decals

The following table defines what type of identification to use for each type of equipment requiring tagging:

REQUIRED
Equipment Identification Decals see examples on the web

Optional

Equipment Categories

SU Barcode ID

Blue Government Strip

Applicable Overlay

Sponsor-provided ID

Department Tag Number

Stanford-owned capital equipment, including donated equipment

Yes

May be placed on any asset at the discretion of the department.

Government-owned or government-furnished equipment

Yes

Yes

Note: If title transfers to Stanford, this marking is removed. See Below

If required by Sponsor

Equipment owned by a third party other than the federal government

Yes

If required by Sponsor

PMO will notify the DPA when there has been a title transfer for equipment. It is very important that current "owner" is updated not only in the SFA record, but also on the equipment via the proper identifying markings.

When title to government-owned equipment transfers to Stanford, the blue strip identifying it as “government owned property” is replaced with a red strip identifying it as "Title Transferred to Stanford University". The DPA must send confirmation to their PSR that the overlays have been replaced. Keeping the ownership current helps Stanford meet mandated requirements, assists the Physical Inventory Analysts perform their job quickly and more accurately, and facilitates the proper handling of the item at the time of disposal.