DPA Preparation for Inventory   As with most tasks, preparation is a key factor to success of the inventory. If departments follow a few routine steps, the inventory should move very smoothly with few errors. To prepare, Department Property Administrators (DPAs) should follow the checklist on the PMO website - information is repeated here for your convenience (these tasks should be performed as a matter of routine, not just prior to the inventory). Also, performing these tasks on a regular basis and ensuring they are completed prior to the inventory will directly impact how simple or difficult your inventory reconciliation will be: Identify Assets (for details on the various tags and overlays, and their appropriate use, check the PMO / DPA Resources / Property Tags ) Add new and donated assets (over $5,000) as well as sponsor-funded assets into SFA or the PMO Material Tracking System, as applicable Tag (with a non-capital overlay sticker) any Stanford-owned asset costing less than $5,000 Identify non-Stanford assets (including employee-owned assets) with the Green "Non-Stanford Asset" overlay or some other identifying marking (Call the PMO to order more 3-9004) Ensure fabrication components have been identified with a yellow fabrication sticker Ensure all assets requiring additional identification (e.g.: donation, government asset, etc.) have been labeled with the appropriate overlay or strip Ensure all assets located off campus are identified on "Off Campus Equipment Verification Worksheets" Ensure all Off Campus Worksheets have been updated and signed by the DPA within the last 12 months Identify untaggable assets Ensure all SFA records correctly identify whether or not an asset is untaggable Ensure your "Untaggable Assets" binder or folder has been updated (all new untaggable assets have had a barcode tag affixed and are in the binder, and any assets on disposal have been removed from the binder) Post excess items on the ReUse Website and initiate a SFA Excess Request (ER) for any assets that are not requested for reutilization by another department. If another department will reutilize them, process accountability transfers prior to the physical inventory.