Custody & Return of Property by Dept. Employees   Each DPA should periodically review the “Custodian” field in Sunflower Assets (SFA), for assets under their responsibility, to verify all custodians are current Stanford employees. It is recommended that this occur at least annually. Each department is responsible for establishing a standard departure process for terminating employees. A checklist of points to cover during a termination review is available to assist on the HR website. Among the check-out points, meeting with the DPA and transferring custody for assigned assets should be included. Per Administrative Guide Memo 22.8, “…employees are required to return to the department any University-owned property, including any keys and identification cards, in their possession. Departments are responsible for obtaining these items.” If an employee departs the University prior to accounting for all their assigned property, the DPA should contact their Human Resources (HR) representative and inform the PMO. When the employee returns the equipment, the department manager or HR representative should notify the DPA so the SFA records can be updated. The annual update of off campus equipment forms is a good review. This review should also be performed, and applicable forms and records updated when employees transfer between Stanford departments. Equipment belonging to one department should be returned prior to any new equipment from another department being distributed. Again, work with your personnel manager and DPAs in other departments to ensure records are kept up to date.