ABCs of Research - Meeting Minutes February 6, 2008
Welcome
Anne Hannigan, AVP for Research Administration
Anne welcomed everyone to the first ABC meeting of 2008. She announced that we have hired a new Director of Sponsored Projects, Thomas R. Marcussen. He will start on March 17, 2008.
She shared the agenda for the meeting:
Opening Comments
Rick Moyer, Executive Director of Internal Audit and Institutional Compliance
Rick introduced himself to the research administration community. Among his opening comments he reminded people that "compliance" and "productivity" are not mutually exclusive, and both are necessary to the University.
Rick announced that he will be expanding the reporting of Compliance activities to the Board Committee on Audit and Compliance. He will be seeking additional information from the compliance community in order to provide this more comprehensive report to the Committee.
He also announced Peggy Wiley from Internal Audit is now the Senior Associate Director of Audit and Institutional Compliance. The compliance helpline phone number has changed; it is now
721-COMP (2667). The online help form is available online at http://institutionalcompliance.stanford.edu/report/helpline.html.
Updates:
- RMG Reorganization, Kathleen Thompson, Director of RMG
- Annual Laptop Export Certification, Steve Eisner, Export Control Officer
Steve gave an update on "Annual Laptop Export Certification". Please note this annual certification is only for Stanford-owned laptops used for research. Personal laptops are not certified.
- A-PLAC Update, Valerie Fratus, Sr. IACUC Manager, Research Compliance Office
- AAHRPP Update, Kristin Frazier, Human HRPP Education Specialist, Research Compliance Office
Kristin announced that their department is preparing for an upcoming June 2008 submission for re-accreditation; they expect a possible site visit in September.
- HRPP (Human Research Protection Program)
- AAHRPP (Association for the Accreditation of Human Research Protection Programs)
- HRPP News Website (includes
- HRPP Manual
- Compliance Update, Ken Schulz, Director of Policy and Compliance, ORA
- The next A-133 audit is underway; it is being conducted by Internal Audit and PricewaterhouseCoopers (PWC), and the timeline is condensed from previous years.
- If you are called upon for this audit, please respond quickly - even if you need to tell them you will have to take more time to get their answer.
- Fall certification is underway. Things are going well - keep up the good work!
- Please share with your PIs the FIN_EXP_149_Qtrly_Exp_Cert report - it is summarized data by quarter; formatted similar to the FIN_EXP_285_Mo_Detail_Statement_Report - PIs can certify on either one.
- Remember that all transfers of expense must be timely!
Panel Discussion (link to the full list of questions, with additional information from the session)
"The Fine Line Between Compliance and Productivity"
Our panel discussed topics, questions, and best practices sent in by the research administration community on how to get the job done while staying in compliance with sponsor regulations and Stanford policy.
As the discussion clearly showed, following good business practices, as a rule, will mitigate most of the problems and issues people sent in.
Thank you to our panelists:
- Arlene Placencia, Associate DFA of Finance, Pathology
- Pam Jahnke, Finance Manager, Psychology
- Peche Turner, Department Manager, Computer Science
- Martha Langill, Research Administration Compliance Analyst, School of H&S
- Jennifer Cory, Research Process Manager, RMG
- Ken Schulz, Director of Research Administration Policy and Compliance
- Mahshid Parsi, Audit Manager, Internal Audit
- Sara Bible, Senior Associate Dean, Finance & Administration
Upcoming Training Opportunities
- NCURA Satellite Workshop: March 11 - “Effective Proposal Development”
Detailed information and enrollment instructions available on the web
- Cardinal Curriculum Classes:
Detailed information and enrollment instructions available on the web
(we must hit minimum enrollment to present these classes - if you plan to attend, enroll in STARS this week!)
- Feb. 14: Grants.gov Hands-on
- Feb. 19 & 20: Subawards (9 am – Noon, both days)
- Feb. 21: NIH: A Guided Tour
- April 3: Cost Policy & Chart of Accounts
- All Cardinal Curriculum classes are available on-line all the time at http://ora.stanford.edu/cardinal/
- New Finance Class:
Internal Controls (FIN-0100) –
web-based class; launch from STARS
Tom Marcussen comes to Stanford with more than 20 years of experience in sponsored research. He is currently the Senior Associate Dean for Research Administration at New York University School of Medicine, and was formerly Director for Research Grants and Contracts at Oregon Health & Science University. In addition, he has many years of experience at Massachusetts General Hospital and at Boston University.
In his most recent roles, Tom has led implementations of InfoEd, an application that supports many aspects of research administration. Stanford is currently embarking on an implementation of InfoEd’s Proposal Development and Proposal Tracking modules, and Tom’s previous implementation experiences will serve us well.
Tom grew up in the Bay Area and received his undergraduate degree from UC San Diego. He also holds a Masters Degree in Health Policy and Management from the Harvard School of Public Health. |
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