Sponsors will specify in their terms and conditions the timing, format and frequency of reporting. It is the responsibility of the PI, the department, and central offices to fully comply with the reporting requirements of each sponsor; failure to do so can jeopardize the ability to retain the funding provided under that award, and also puts at risk future funding from that agency (either for the PI or for all of Stanford's PIs.) Repeated failure to comply with reporting requirements puts the overall funding status of the institution at risk.
Property Reports: The Property Management Office (PMO), working in close collaboration with Department Property Administrators (DPAs) will ensure that required property reports are submitted on sponsored projects. Additional information on reports filed by PMO is available on the Property Reporting Page.
Other Reports: Reports, such as Small/Small Disadvantaged Business Reports (prepared by the Procurement Office), monthly or quarterly cost projection reports, delineations of the human subjects population studied on an award, and other specialty reports may be required by individual sponsors. In some cases, PIs or departments may be asked to furnish information directly to a sponsor when the sponsor's requirements exceed the capacity of the university's record keeping systems to manage the specialty information required. Such arrangements is typically worked out with the PI and the department in advance of acceptance of the award.
PIs should notify their institutional official if an agency attempts to impose a reporting requirement not agreed to at time of award. The institutional official will work with the PI to have the new requirement removed or negated, or to come to some other resolution that is satisfactory to all parties.
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