Frequently Asked Questions
on ARRA Funding and Reporting
Distribution of ARRA funds is underway, and Stanford is a recipient of many awards, both prime and subrecipient. We are approaching reporting and other milestones. Understandably, you have questions. As you send your questions in, we will do our best to answer them and develop new FAQs for the benefit of all.
if you have a specific question about your individual grant, you should contact your institutional representative, prime recipient, or program officer.
Reporting FAQs
Q: Do I need to register on Recovery.gov in order to report?
A: NO - individual PIs should not register on the Recovery.gov website.
The Office of Research Administration (ORA) has completed the registration on behalf of Stanford University. Individual registration is not required.
Q: When do I begin reporting?
A: The reporting deadline is October 10, 2009; the timeframe for reporting runs from October 1 to October 10, 2009.
Q: For what period of time am I reporting?
A: The first reporting period starts at the date of award and goes through September 30, 2009. For subsequent reporting periods, you will be reporting cumulative data.
If you have not received or spent any of the funds, you must report "$0" for funds expended. All awards issued after September 30, 2009 will be reported during the next reporting period.
Q: What information do I need to provide to OSR/RMG for these reports?
A: Most of the required data will be pulled from existing University systems. However, there are a few elements that will need to be provided and/or reviewed by the Principal Investigators and the Dept Administrators:
- Project Description (one time)
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Project Status (quarterly)
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Jobs Created/Retained (quarterly)
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Expenses to date (quarterly)
Q: When estimating jobs created or retained, using a direct count approach, should I only count those jobs in which the salaries are directly paid with Recovery Act funds?
A: No. Jobs created or retained through projects that are partially or fully funded by Recovery Act funds should be counted. Salaries for those jobs do not have to be directly paid from Recovery Act funds.
If a project is fully funded by Recovery Act funds, report all jobs created or retained by that project.
If a project is partially funded by Recovery Act funds, calculate the proportion of Recovery Act funding against the full funding for the project. Using that proportion as a basis, calculate an equally proportionate share of the total jobs created by the project. This proportionate share of the jobs is the amount that should be reported as jobs created or retained into FederalReporting.gov.
(A calculation example is available on the OMB website)
Q: I am a subrecipient on another institution's ARRA-funded award. Do I have to report directly to FedearlReporting.gov?
A: As a subrecipient, we may need to report directly to FederalReporting.gov, or we may need to report to the Prime recipient, depending on what is required under your agreement. Your prime recipient should contact your to identify requirements and gather information. OSR will submit this data on your behalf.
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