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Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

See ORA's Award Acceptance Resources for additional information.
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ORA 2020 Winter Closure Schedule


In accordance with Stanford University’s 2020 Winter Closure, the Office of Research Administration (ORA) will close starting 5:00 pm, Friday, December 11, 2020, and re-open at 8:00 am, Monday, January 4, 2021.  ORA will not be available during Winter Closure.

To ensure timely processing of proposal submissions, account set-up, and invoicing, please note the following deadlines:


The complete proposal must be uploaded to the SeRA PDRF, fully routed, and approved by the dates and times specified below.  The University Internal Proposal Deadline Policy will apply.

Sponsor Proposal Deadline

Stanford Internal Proposal Deadline (by 9:00 am of the day noted below)

Friday, December 11, 2020 through Sunday, January 3, 2021 Friday, December 4, 2020
Monday, January 4, 2021 Monday,  December 7, 2020
Tuesday, January 5, 2021 Tuesday, December 8, 2020
Wednesday, January 6, 2021 Wednesday, December 9, 2020
Thursday, January 7, 2021 Thursday, December 10, 2020
Friday, January 8, 2021 Friday, December 11, 2020

Account (PTA) Setup

For an account (PTA) to be established by 5:00 pm, Friday, December 11, 2020, the department/PI must complete all necessary information in SeRA by 5:00 pm, Friday, December 4, 2020.

Invoicing and Billing

For an invoice to be sent by 5:00 pm, Friday, December 11, 2020, the account must be setup by the deadline immediately above. If this deadline is not met, then a manual invoice may be requested only if the following criteria are met:

  1. The funding will be lost if an invoice is not issued; and
  2. The sponsor submits a written request indicating the necessity for an immediate invoice; and
  3. The sponsor or recipient must accept a PDF of the invoice and provide an email address where the invoice can be sent to.


About proposals may be directed to the Contract & Grant Officer (CGO) assigned to your department.

About account (PTA) setup, interim financial reporting, and closeouts may be directed to the Research Accountant assigned to your department.

About invoicing may be directed to or call (650) 725-0086.