ORA 2020 Winter Closure Schedule

In accordance with Stanford University’s 2020 Winter Closure, the Office of Research Administration (ORA) will close starting 5:00 pm, Friday, December 11, 2020, and re-open at 8:00 am, Monday, January 4, 2021. ORA will not be available during Winter Closure.

To ensure timely processing of proposal submissions, account set-up, and invoicing, please note the following deadlines:

Proposals

The complete proposal must be uploaded to the SeRA PDRF, fully routed, and approved by the dates and times specified below. The University Internal Proposal Deadline Policy will apply.

Sponsor Proposal Deadline	Stanford Internal Proposal Deadline (by 9:00 am of the day noted below)
Friday, December 11, 2020 through Sunday, January 3, 2021	Friday, December 4, 2020
Monday, January 4, 2021	Monday, December 7, 2020
Tuesday, January 5, 2021	Tuesday, December 8, 2020
Wednesday, January 6, 2021	Wednesday, December 9, 2020
Thursday, January 7, 2021	Thursday, December 10, 2020
Friday, January 8, 2021	Friday, December 11, 2020

Account (PTA) Setup

For an account (PTA) to be established by 5:00 pm, Friday, December 11, 2020, the department/PI must complete all necessary information in SeRA by 5:00 pm, Friday, December 4, 2020.

Invoicing and Billing

For an invoice to be sent by 5:00 pm, Friday, December 11, 2020, the account must be setup by the deadline immediately above. If this deadline is not met, then a manual invoice may be requested only if the following criteria are met:

The funding will be lost if an invoice is not issued; and
The sponsor submits a written request indicating the necessity for an immediate invoice; and
The sponsor or recipient must accept a PDF of the invoice and provide an email address where the invoice can be sent to.