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Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

See ORA's Award Acceptance Resources for additional information.
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ORA 2022 Winter Closure Schedule

In accordance with Stanford University’s 2022 Winter Closure, the Office of Research Administration (ORA) will be closed starting 5:00 pm, Tuesday, December 20, 2022, and re-open at 8:00 am, Wednesday, January 4, 2023.  ORA will not be available during Winter Closure.

To ensure timely processing of proposal submissions, account set-up and invoicing, please note the following deadlines:


The complete proposal must be uploaded to the SeRA PDRF, fully routed, and approved by the dates specified below.  The University Internal Proposal Deadline Policy will apply.

Sponsor Deadline

Stanford Internal Proposal Deadline. Must Be Received Before: 

Tuesday, December 20, 2022 through Tuesday, January 3, 2023

Tuesday, December 13, 2022

Wednesday, January 4, 2023

Wednesday, December 14, 2022

Thursday, January 5, 2023

Thursday, December 15, 2022

Friday, January 6, 2023

Friday, December 16, 2022

Monday, January 9, 2023

Monday, December 19, 2022

Tuesday, January 10, 2023

Tuesday, December 20, 2022

Account (PTA) Setup

For an account (PTA) to be established by 5:00 pm, Tuesday, December 20, 2022, the department/PI must complete all necessary information in SeRA by 5:00 pm, Tuesday, December 13, 2022.

Invoicing and Billing

For an invoice to be sent by 5:00 pm, Tuesday, December 20, 2022, the account (PTA) must be setup by the deadline immediately above. If this deadline is not met, then a manual invoice may be requested only if the following criteria are met:

  1. The funding will be lost if an invoice is not issued; and
  2. The sponsor submits a written request indicating the necessity for an immediate invoice; and
  3. The sponsor or recipient must accept a PDF of the invoice and provide an email address where the invoice can be sent to.


About proposals may be directed to your assigned OSR Contract & Grant Officer (CGO).

About account (PTA) setup, interim financial reporting, and closeouts may be directed to your assigned OSR Research Accountant.

About invoicing may be directed to or call (650) 725-0086.