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Reminder

Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

See ORA's Award Acceptance Resources for additional information.
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ORA 2023 Winter Closure Schedule

In accordance with Stanford University’s 2023 Winter Closure, the Office of Research Administration (ORA) will be closed starting 5:00 pm PDT, Wednesday, December 20, 2023, and will re-open for business at 8:00 am PDT, Thursday, January 4, 2024.  ORA will not be available during Winter Closure.

To ensure timely processing of proposal submissions, account set-up and invoicing, please note the following deadlines:

Proposals

The complete proposal must be uploaded to the SeRA PDRF, fully routed, and approved by the dates and times specified below.  The University Internal Proposal Deadline Policy will apply.

Sponsor DeadlineStanford Internal Proposal Deadline. Must Be Received Before: 
Wednesday, December 20, 2023 through Wednesday, January 3, 2024Wednesday, December 13, 2023
Thursday, January 4, 2024Thursday, December 14, 2023
Friday, January 5, 2024Friday, December 15, 2023
Monday, January 8, 2024Monday, December 18, 2023
Tuesday, January 9, 2024Tuesday, December 19, 2023
Wednesday, January 10, 2024Wednesday, December 20, 2023

Account (PTA) Set-Up

For an account (PTA) to be established by 5:00 pm, Wednesday, December 20, 2023, the department/PI must complete all necessary information and approvals in SeRA by 5:00 pm, Wednesday, December 13, 2023.

Invoicing and Billing

For an invoice to be sent by 5:00 pm, Wednesday, December 20, 2023, the account (PTA) must be set-up by the deadline immediately above. If this deadline is not met, then a manual invoice may be requested only if the following criteria are met:

  1. The funding will be lost if an invoice is not issued; and
  2. The sponsor submits a written request indicating the necessity for an immediate invoice; and
  3. The sponsor or recipient must accept a PDF of the invoice and provide an email address where the invoice can be sent to.

Questions

About proposals may be directed to your assigned OSR Contract & Grant Officer (CGO).

About account (PTA) setup, interim financial reporting, and closeouts may be directed to your assigned OSR Research Accountant.

About invoicing may be directed to rfcs-receivables@lists.stanford.edu or call 650-725-0086

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