In accordance with Stanford University’s 2023 Winter Closure, the Office of Research Administration (ORA) will be closed starting 5:00 pm PDT, Wednesday, December 20, 2023, and will re-open for business at 8:00 am PDT, Thursday, January 4, 2024. ORA will not be available during Winter Closure.
To ensure timely processing of proposal submissions, account set-up and invoicing, please note the following deadlines:
Proposals
The complete proposal must be uploaded to the SeRA PDRF, fully routed, and approved by the dates and times specified below. The University Internal Proposal Deadline Policy will apply.
| Sponsor Deadline | Stanford Internal Proposal Deadline. Must Be Received Before: |
|---|---|
| Wednesday, December 20, 2023 through Wednesday, January 3, 2024 | Wednesday, December 13, 2023 |
| Thursday, January 4, 2024 | Thursday, December 14, 2023 |
| Friday, January 5, 2024 | Friday, December 15, 2023 |
| Monday, January 8, 2024 | Monday, December 18, 2023 |
| Tuesday, January 9, 2024 | Tuesday, December 19, 2023 |
| Wednesday, January 10, 2024 | Wednesday, December 20, 2023 |
Account (PTA) Set-Up
For an account (PTA) to be established by 5:00 pm, Wednesday, December 20, 2023, the department/PI must complete all necessary information and approvals in SeRA by 5:00 pm, Wednesday, December 13, 2023.
Invoicing and Billing
For an invoice to be sent by 5:00 pm, Wednesday, December 20, 2023, the account (PTA) must be set-up by the deadline immediately above. If this deadline is not met, then a manual invoice may be requested only if the following criteria are met:
- The funding will be lost if an invoice is not issued; and
- The sponsor submits a written request indicating the necessity for an immediate invoice; and
- The sponsor or recipient must accept a PDF of the invoice and provide an email address where the invoice can be sent to.
Questions
About proposals may be directed to your assigned OSR Contract & Grant Officer (CGO).
About account (PTA) setup, interim financial reporting, and closeouts may be directed to your assigned OSR Research Accountant.
About invoicing may be directed to rfcs-receivables@lists.stanford.edu or call 650-725-0086
