In accordance with Stanford University’s Winter Closure, the Office of Research Administration (ORA) will be closed starting 5:00 pm PDT, Friday, December 19, 2025, and will re-open for business at 8:00 am PDT, Monday, January 5, 2026. ORA will not be available during Winter Closure.
To ensure timely processing of proposal submissions, account set-up and invoicing, please note the following deadlines:
Proposals
| Sponsor Deadline | Stanford Internal Proposal Deadline. Must Be Received Before: |
|---|---|
| Friday, December 19, 2025 through Sunday, January 4, 2026 | Friday, December 12, 2025 |
| Monday, January 5, 2026 | Monday, December 15, 2025 |
| Tuesday, January 6, 2026 | Tuesday, December 16, 2025 |
| Wednesday, January 7, 2026 | Wednesday, December 17, 2025 |
| Thursday, January 8, 2026 | Thursday, December 18, 2025 |
| Friday, January 9, 2026 | Friday, December 19, 2025 |
| Monday, January 12, 2026 | Monday, January 5, 2026 |
The complete proposal must be uploaded to the SeRA PDRF, fully routed and received in the OSR SeRA Intake Queue by the dates and times noted above. The University's Internal Proposal Deadline Policy will apply.
Account (Oracle PTA) Set Up
For an account (Oracle PTA) to be set up by 5:00 pm PDT, Friday, December 19, 2025, the department/PI must complete all necessary information and approvals in SeRA by 5:00 pm PDT, Friday, December 12, 2025.
Invoicing and Billing
For an invoice to be sent by 5:00 pm PDT, Friday, December 19, 2025, the account (PTA) must be set up by the deadline immediately above. If this deadline is not met, then a manual invoice may be requested only if the following criteria are met:
- The funding will be lost if an invoice is not issued; and
- The sponsor submits a written request indicating the necessity for an immediate invoice; and
- The sponsor or recipient must accept a PDF of the invoice and provide an email address where the invoice can be sent to.
Questions
You may send your questions about Non-School of Medicine proposals to your assigned OSR Contract & Grant Officer (CGO). If you are based in the School of Medicine, questions about proposals should be directed to your assigned Research Management Group (RMG) Research Process Manager (RPM).
Questions about account (PTA) setup, interim financial reporting, and closeouts may be directed to your assigned OSR Research Accountant.
Questions about billing and invoicing may be directed to rfcs-receivables@lists.stanford.edu or contact your Sponsored Receivables Management (SRM accountant).