Cost and Management Analysis
The Cost and Management Analysis (CMA) group determines, proposes, and negotiates the Facilities and Administrative Cost (F&A, also known as Indirect cost) Rates and Fringe Benefits Rates with the Office of Naval Research.
Since a large portion of the indirect cost recovered by the University depends on how campus space is being used, the Space Inventory Process is also an integral part of CMA. Every two years, an official Space Inventory is conducted to update Stanford’s database for new space, renovated/re-purposed space, demolished space and department moves around the campus.
The database is used to track the occupancy and use of all the rooms in Stanford on campus buildings and in off campus buildings leased for use by Stanford organizations. The CMA team utilizes the Space Inventory data in the allocation of building related costs that impacts the recovery of millions of dollars to the University.
CMA, alongside Research Administration Policy and Compliance (RAPC), also provides oversight for the University's service centers, including utility as well as operation and maintenance service centers such as electricity, steam/chilled water, and sewer systems.
All federal and many non-federal sponsors recognize the need to reimburse not only the direct costs of research but also the indirect costs associated with the research. Indirect costs are known as Facilities and Administrative (F&A) costs and are expressed in terms of a rate. The F&A rate is applied to eligible direct costs.
Space Inventory Contact Lists
- University Space Coordinators Updated on Jan 2023
- School of Medicine Departments Updated on Jan 2023
Space Inventory Procedures
The Stanford space inventory system is called "iSpace", which is a perpetual data system that can be updated on a constant basis. The Space Inventory Manual provides procedures for the Stanford University Space Inventory and Certification process. The Electronic PI Lab Use Survey (ePLUS) system allows faculty to submit their space usage information for space administrators and CMA to conduct cost management analysis.
View the Space Inventory Manual