Reminder

Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

See ORA's Award Acceptance Resources for additional information.
Stanford
Office of Research Administration

SPO & Research Related Agreement Access

SeRA users can self-manage access to individual SeRA SPO level & Research Related Agreement (RRA) records directly from within SeRA.

Self-manage SPO level access

Self-manage RRA access

For SPO level access:

SeRA users can self-manage access to individual SeRA SPO level records directly from within SeRA.

1. Go to https://sera.stanford.edu

2. From the red banner at the top of any page within SeRA, click on Search.  Enter a SPO-project number. The search will interactively display matches according to what is being entered. Click on the appropriate blue reference number to drill into the relevant record.

*NOTE: if you press Enter on your keyboard, the first listed search result will be automatically selected

search_field
Interactive SPO level search

If you do NOT have access to the SPO, you will receive an Unauthorized Access message

spo_level_access_unauthorized_access
Unauthorized access error msg
  • You may click on the blue “here” hyperlink to submit a help ticket to the SeRA Support team to request access, or…

*NOTE: Each SPO-Project owned by a specific department or organization. Access to a SPO-project requires approval from the owning department. The SeRA Support team can coordinate with the owning department to request their approval to grant access on behalf of the requestor via a Help Ticket.

  • Contact the owning department of the SPO project and request access.

If you have access to the SPO-project, you will be directed to the SPO’s Project Summary page, navigate to the People page

spo_level_access_project_summary_page_pointing_to_people_tab
SPO level access Project Summary page
  • There are two tabs within the Project People screen: Contacts and Faculty.  You will land on the Contacts tab.  This tab displays people who are a department contact and/or account setup administrator for the project.
    • To edit an existing Contact select the pencil icon next to a person’s name
    • To add a new Contact select Add Contact and complete the fields as requested
spo_level_access_project_people_page
  • The Faculty tab displays Stanford faculty associated with this project.
spo_level_access_project_people_page_faculty
  • To view who currently has access to the SPO, navigate to the Access page
spo_level_access_access_page
  • The Access & Authority page is split into three sections: Project Specific Authority, Project Contacts, and Departmental Administrators
    • To edit an existing project specific access, click the pencil icon next to a person’s name.
    • To grant new project specific access, click the Grant Access button
spo_level_access_access_and_authority_page
  • Individuals listed in the Project Contacts section have access due to their role on the project
spo_level_access_access_and_authority_page_project_contacts
  •  Individuals listed in the Department Administrators section have access to all SPOs and RRAs within their department authority.  This section also displays whether or not they receive the project’s NOA .  SeRA Department Administrator access is managed through Authority Manager  and instructions for granting and revoking this access are on the main SeRA Access page. 
spo_level_access_access_and_authority_page_dept_contacts
SPO level access Department Administrator view

For RRA access:

SeRA users can self-manage access to individual SeRA Research Related Agreement (RRA) records directly from within SeRA.

1. Go to https://sera.stanford.edu

2. From the red banner at the top of any page within SeRA, click on Search.  Enter an RRA transaction ID number. The search will interactively display matches according to what is being entered. Click on the appropriate blue reference number to drill into the relevant record.

*NOTE: if you press Enter on your keyboard, the first listed search result will be automatically selected

rra access-search
Interactive RRA search

If you do NOT have access to the RRA, you will receive an Unauthorized Access message

spo_level_access_unauthorized_access
Unauthorized access error msg
  • You may click on the blue “here” hyperlink to submit a help ticket to the SeRA Support team to request access, or…

*NOTE: Each RRA is owned by a specific department or organization. Access to an RRA requires approval from the owning department. The SeRA Support team can coordinate with the owning department to request their approval to grant access on behalf of the requestor via a Help Ticket.

  • Contact the owning department of the RRA and request access.

If you have access to the RRA, click on Access from the left hand navigation menu

rra access
  • The Access page is split into two sections: RRA Specific Authority and Department Administrators
    • To grant access, select the Grant Access button
rra_access-rra_specific_authority_section.jpg
  • Use the SUNet ID in the Name field
  • Enter justification of access into Notes field
  • Click Grant Access button
rra_access-rra_specific_authority_section-grant_access
  • Individuals listed in the Department Administrators section have access to all RRAs within their department authority. SeRA Department Administrator access is managed through Authority Manager  and instructions for granting and revoking this access are on the main SeRA Access page. 
rra_access-dept_authority_section
RRA access Department Administrator view

Need further SeRA assistance? Have questions, feedback, or are experiencing other issues? Please submit a HelpSU ticket to the SeRA Support Team and a SeRA Support Analyst will contact you shortly.

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