Agreement Assignment Matrix
Stanford enters into many types of agreements for various purposes. Several Institutional Offices handle such agreements. Depending on the type of agreement, one or more of the following offices may be involved in the intake, proposal review, and negotiations process:
- Office of Sponsored Research (OSR)
- School of Medicine Research Management Group (RMG) -
- Research Process Manager (RPM)
- School of Medicine Clinical Trials - Research Management Group (CT-RMG)
- Clinical Trials Research Process Manager (CT-RPM)
- Clinical Trials Contract Officer (CTCO)
- Industrial Contracts Office (ICO)
- Contract Officer (CO)
- Procurement
- Office of General Counsel (OGC)
| Agreement Type | Agreement Description | Intake/Proposal Handled by | Award Handled by | |||
| Clinical Trial with Human Subjects or Related Agreement | ||||||
| Industry-Sponsored Clinical Trial | Sponsor or PI-initiated study to test the safety and efficacy of a drug, device, diagnostic tool, or intervention using human subjects (i.e., any project meeting RPH 13.3.1 definition of industry-sponsored clinical trial).
| CT-RPM - RMG (SeRA Proposal Development Routing Form PDRF) | CTCO - RMG | |||
| Agreements related to an Industry-Sponsored Clinical Trial at Stanford University | All agreements related to any agreement that meets the RPH 13.3.1 definition of industry-sponsored clinical trial. This may include (but is not limited to):
| CT-RPM - RMG | CTCO - RMG | |||
Compassionate Use/Expanded Use/Emergency Use INDs/IDEs
| Permission from FDA for use of a non-approved drug or device for an individual patient treatment, outside an FDA-approved protocol. | CT-RPM - RMG | CTCO - RMG | |||
| Transfer of Materials or Data | ||||||
| Material Transfer Agreement | Transfer of materials from one lab to another. [Not for use in humans, may include human tissue if in-coming.] | No PDRF ICO Intake Form - PI | CO - ICO* *If materials are related to an Invention, ICO may transfer outgoing MTAs to the Office of Technology Licensing (OTL) Agreements Group. | |||
| Clinical Materials Agreement | Transfer of drug or device from a company to Stanford for use or testing in a proposed clinical trial or human subjects. | No Proposal ICO Intake Form - PI | Industry Prime = CTCO - RMG All Other = CO - ICO | |||
| Human Tissue Agreement | Transfer of human tissues out of Stanford. *Incoming human tissue agreements are considered Material Transfer Agreements. See Above. | No proposal ICO Intake Form - PI | CO - ICO | |||
| Data Use Agreement | Transfer of data into and out of Stanford | No Proposal | Industry = CO - ICO All Others = OSR | |||
| Materials and Data Use Agreement (combination) | Transfer of both data and materials | No proposal | ICO | |||
Complex Agreements
| Multiple Parties, Agreements, Relationships as identified at time of Award
| May need SeRA PDRF if Grant, SRA
| Multi-Unit (RMG, ICO, OSR, Procurement, OGC)
| |||
| Research-Related Agreements | ||||||
| Contracts, Industry (direct) | Includes all non-clinical trial-related agreements directly funded from industry:
| SoM = RMG Other Schools = OSR | CO - ICO | |||
| Contracts, Non-Industry | Contractual agreement with a non-industry sponsor for sponsored projects or research related purposes
| SoM = RMG Other Schools = OSR SoM IPA/JPA = OSR SoM CRADA = OSR | OSR | |||
| Subcontracts | Stanford is a subcontractor under another institution’s sponsored award regardless of prime source
| SoM = RMG Other Schools = OSR | OSR CTCO - RMG | |||
| Grants | ||||||
| Grants (All Federal) | Grant agreement with standard terms and conditions that comply with Stanford policy | SoM = RMG Other Schools = OSR | RMG Other Schools = OSR | |||
Grants (All Non-Federal)
| Grant agreement with Special Conditions (see attachment)
| SoM = RMG Other Schools = OSR
| OSR
| |||
| Other Agreements | ||||||
| Subawards | Outgoing subcontract from Stanford to another institution where that institution performs a portion of the scope of work. | If prime is industry CT = CT-RMG All other = OSR | ||||
| Affiliate Agreements | Membership in Affiliate Programs | CO - ICO | ||||
| Service Agreements | Stanford is performing a service for an outside entity | n/a | Schools | |||
| University Research Agreements | Agreements funded by internal Stanford programs to support research. The funding is provided through an internal competitive application and award process entirely within Stanford. | OSR | OSR | |||