2025 Federal Administration Transition Information & Resources - This will be updated as new information is available.

Stanford
Office of Research Administration

Updating Submitted Disclosures

If we discover we omitted disclosable information as part of the proposal submission

If Stanford discovers that a senior/key individual on an active NSF grant failed to disclose current support or in-kind contribution information as part of the proposal submission process, Stanford must submit a Post-Award Disclosure of project Support Information and/or Post-Award Disclosure of In-Kind Contribution Information within 30 calendar days of the identification of the undisclosed current support or in-kind contribution through use of the “Post-award Disclosure of Current Support and In-Kind Contribution Information” category in the Notification and Request Module in Research.gov.  

Research.gov Notification: Post-award Disclosure of Current Support and In-Kind Contribution Information

Providing Updated Current and Pending Information Shortly Before Awards

Effective January 30, 2023, the cognizant NSF program officer will request that an updated version of Current and Pending (Other) Support be submitted via Research.gov prior to making a funding recommendation.  See How PIs/co-PIs Initiate and Prepare an Updated Current and Pending (Other) Support Document for complete instructions.  Please note:

 Only the proposal’s Principal Investigator (PI) and co-PI(s) can initiate updated Current and Pending (Other) documents for the submitted proposal.

  • Individuals with the Sponsored Projects Offices (SPOs) role on their NSF accounts can access these requests and assist with preparation if SPO/AOR access with editing is shared by the PI/co-PI.
  • If a program officer has initiated a Current and Pending (Other) Support update request, a budget revision cannot be started by the PI/co-PI. The Current and Pending (Other) Support update must be completed first and then a budget revision can be initiated by the PO/co-PI.  
  • If the PI/co-PI has already started a budget revision when the Current and Pending (Other) Support update is initiated by the program officer, the in-progress budget revision must be deleted so that the Current and Pending (Other) Support update can be completed and submitted.
  • If a budget revision has already been submitted, a Current and Pending (Other) Support update cannot be submitted on the same day to allow time for processing.
  • The Authorized Organizational Representative (AOR) = either OSR CGOs or RMG RPMs submits the updated Current and Pending (Other) document for each individual named as senior personnel on the the submitted proposal.
  • Once an Updated Current and Pending Support [or Budget Revision request] is ready to submit in Research.gov, prepare and route a corresponding Central Office Request (COR): Other Preaward for the given SPO. Once OSR receives the COR in SERA it will be assigned to a CGO for review.  Your CGO as an AOR will be the one to ultimately submit the update/request to the NSF through Research.gov. 

Annual Progress Reports

On October 5, 2020, NSF added the following new question to the Edit Participants screen:

Has there been a change in the active other support of the PI/PD(s) since the last reporting period?

If Principal Investigators (PIs)/Project Directors (PDs) and co-PIs/co-PDs select “Yes,” they will be required to upload their most up-to-date Current and Pending Support document prepared in SciENcv to notify NSF that active other support has changed since the award was made or since the most recent annual report.

Further details about the annual report can be found on the Research.gov About Project Reports website.

Need further assistance? Have questions and/or feedback? Please submit questions and/or feedback and a member of the ORA-RMG Disclosures Team will respond to you shortly.