Reminder

Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

See ORA's Award Acceptance Resources for additional information.
Stanford
Office of Research Administration

NSF Plans for Safe and Inclusive Working Environments for Off-Campus Research

Per the NSF Proposal & Award Policies & Procedures Guide (PAPPG) (23-1), all NSF proposals submitted or due on or after January 30, 2023 that propose to conduct research off-campus PIs must have a plan in place for that proposal that describes how the PI will ensure a safe and inclusive work environment when conducting off-campus research.  The PI must disseminate the plan to individuals participating in the off-campus research prior to departure.

Proposers should not submit the plan to NSF for review unless specifically requested.  PIs are responsible for maintaining and retaining a copy of the plan, as well as documentation of who received the plan.  Additionally, a copy of the plan must be attached to the SeRA Proposal Development Routing Form (PDRF) prior to the given proposal being routed for Stanford institutional review and proposal submission.

To reduce administrative burden, Stanford has created a template plan that includes instructions, applicable University policy and procedure information, and fillable fields for PIs to complete their project-specific information.

Safe and Inclusive Work Plan Packet (Instructions and Plan Template)

Additional Resources

Report of the Workshop to Promote Safety in Field Sciences Organized by CSU Desert Studies and the Consortium for Ocean Leadership on 24-26 March 2021.  The workshop resulted in 52 recommendations targeted at improving field science culture change, as well as misconduct accountability, policy, and reporting. Diversity, equity, inclusion, and justice (DEIJ) and trainings were additional cross-cutting topics. The recommendations focus on improving experiences for field participants of all backgrounds and identities. The recommendations represent a starting point with the intent that the report will inspire and guide different audiences and actors in field science in implementing some or all of these recommendations, and to do so in a collaborative, community-based way.

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