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Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

See ORA's Award Acceptance Resources for additional information.

Sponsor Accounts & Guidelines

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Most sponsors have both general guidelines/instructions for preparing proposals as well as program or funding opportunity specific guidelines.  When preparing proposals you need to find, read, and follow both the specific program or funding opportunity guidelines as well as the sponsor's general proposal preparation guidelines/instructions.  

Additionally, many sponsors, such as the National Institutes of Health (NIH) and National Science Foundation (NSF), require investigators to register for sponsor accounts in order to submit proposals.  Below are several of the most commonly applied to sponsors, their general guidelines links, and information about registering for sponsor accounts.

Questions?  Concerns? Contact the  Client Advocacy & Education team.  We're here to help!

Department of Defense

  • Stanford does NOT use the federal proposal preparation platform Workspace.  Rather, Stanford, and 150+ peer institutions, use Cayuse Proposals (S2S) which is a system-to-system solution to prepare and submit federal applications to the portal.  If a funding announcement advises applications must be prepared in Workspace and/or, prepare the application in Stanford's Cayuse*.  
    • *For submissions to the National Science Foundation (NSF), Stanford strongly recommends registering with and using  (more information below).
  • Stanford Cayuse User access is granted by submitting a HelpSU ticket to the SeRA Support Team.  Once access is granted, Stanford's Cayuse system can easily be accessed from SeRA
  • Stanford Cayuse Resources and User Guides

National Institutes of Health (NIH)

  • To be able to submit to the NIH applicants need to first be registered with an NIH eRA commons account.  Administrators can also register for an NIH eRA commons account and be delegated access to their PIs' accounts by the given PIs. 
    • Individuals in the School of Medicine may alternatively request an NIH eRA commons account and/or for Stanford roles to be added to your existing account if you were registered for one at a previous institution by contacting the RMG Grants Help Desk by clicking HERE.
  • Forms and Applications Instructions
  • How to Apply - Application Guide
  • Annotated Form Sets - Key tips on filling forms
  • NIH Grants Policy Statement - National Institutes of Health Grants Policy Statement (NIH GPS) is intended to make available to NIH recipients, in a single document, the policy requirements that serve as the terms and conditions of NIH grant awards. This document also is designed to be useful to those interested in NIH grants by providing information about NIH-its organization, its staff, and its grants process.

National Science Foundation (NSF)

The last day to submit new proposals in FastLane was January 27, 2023.  Applicants should use to prepare NSF proposals.  Stanford does NOT recommend using for submissions to the NSF.


  • Many non-federal sponsors use proposalCentral as their proposal preparation and submission platform.
  • Applicants and administrators can self-register for proposalCentral accounts by clicking HERE
  • Frequently Asked Questions (FAQs)

Questions?  Concerns? please contact the Client Advocacy & Education team.  We're here to help!