SeRA Current & Pending Support (General Format) Report

Anyone with an active SU Net ID can access SeRA to run the Current and Pending Support (General Format) report.  Investigators and administrators can use the information in this report as the starting point for preparing a Current and Pending (Other) Support document. 

This report is NOT meant to be submitted as-is to any sponsor.  Rather, this report seeks to lift up all available information to which SeRA has access related to an Investigator's portfolio as well as provide a central repository for investigators and supporting administrators to enter information related to an Investigator's current, pending, and completed resources. 

Always follow the specific sponsor and solicitation guidance to which you or your investigator is applying when preparing a Current and Pending (Other) Support document.

For NIH Other Support requirements and additional resources, visit the Research Management Group's NIH Other Support page

For all other sponsors, visit the ORA Disclosure Resources page

Reminder: The NIH, NSF and DOD have specific requirements for disclosing all funding from a foreign source, including foreign talent recruitment programs.

To run the SeRA Current & Pending Support (General Format) report follow the below steps:

1. From your SeRA landing page, on the left-hand menu click Reports.

2. From Reports click Current and Pending Support (General Format)

3. Search for and select the investigator’s name and click Get Report

4. The screen will refresh with the onscreen version of the report that is broken into 9 sections.  The report can be exported in its entirety in either PDF or Excel formats for easy copying and pasting into the NIH Other Support Word template, the NSF Current and Pending Support fillable PDF, SciENcv, etc.

• Sponsored Projects = Active awarded projects and completed proposals that have not yet been awarded.
• Proposals in Development = Proposals for which a SeRA Proposal Development Routing From (PDRF) has been initiated but not yet completed.
• *** New April 4, 2024*** Submitted Pre-Proposals = Pre-proposals, Letters of Intent (LOIs), and Step 1 Proposals that were entered in SeRA using the SeRA Pre-Proposal routing form (also new as of April 4, 2024) and have been submitted to the external sponsor.
• Completed Projects = Completed sponsored projects which ended within the last 5 years where the selected investigator was listed in SeRA as senior/key personnel and/or a participating faculty.
• Research Related Agreements = Data Use Agreements (DUAs), Material Transfer Agreements (MTAs), Zero-Dollar Agreements etc.
• Dept. Research Awards = Information manually entered and managed by investigators and department administrators about Dept Research Awards that are awarded in gift accounts/PTAs.  The data listed in this section is NOT pulled from or validated against any Stanford system.
• In-Kind Contributions = Information manually entered and managed by investigators and department administrators about in-kind resources.  The data listed in this section is NOT pulled from or validated against any Stanford system.
• Overlap = Information manually entered and managed by investigators and department administrators.
• External International Agreements = The NIH requires institutions to submit copies of agreements specific to senior/key-personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in NIH Other Support.  External International Agreements are submitted by investigators and reviewed by the VPDoR in OPACS. Uploaded agreement details may be viewed within SeRA on an investigator's My Projects or My Investigators page.

Sponsored Projects

Displays sponsored projects where the selected investigator is listed in an active investigator role (PI, Co-PI, MPI, and Co-I). Active projects are shown by awarded competing segment where today's date is within the start and end date of the segment or segment has a future start date. Pending projects are those with a new, renewal, or supplement proposal pending award.

Sponsored projects where selected investigator is listed in the role of fellowship Mentor are NOT listed in this report.  These projects are listed on an investigator's SeRA My Projects/My Investigator Active Awarded Projects and Pending Proposals reports.

Note: Various sponsors have differing disclosure requirements.  Always closely follow the specific sponsor and solicitation guidance to which you or your investigator is applying when preparing a Current and Pending or Other Support document.

For example, the NIH does NOT require training grants to be listed on an investigator's Other Support document whereas the NSF does. 

Click on Details to view additional project details, including Total Award or Proposed Amount, Annual Effort Commitments, Primary Place of Performance, Agency Contact, Department Managed Effort, and Notes.

Click on the Actions gear icon for any row to...

• Enter or edit Major Goals/Overall Objectives - Open to all SeRA Users.  When you enter Major Goals information on a lead investigator's project record that information will flow down to any other participating investigator's SeRA C&P report.  However, when you enter Major Goals information on a non-lead investigator's project record that information will only display for the given non-lead investigator.
• Reject Proposals - Only available for Pending Proposal rows and only editable by those with access to the given SPO.  When a proposal is marked as rejected in SeRA no data is deleted.  The SeRA systems retains all information and attachments related to the proposal submission.
  • Those with access to a SPO can always initiate a Resubmission Proposal or Undo a Proposal Rejection transaction from a Rejected Proposal by looking up the SPO in SeRA, selecting the previously rejected proposal record, and from the teal Start Transaction button selecting either Proposal - Resubmission or Undo Proposal Rejection.

• Enter or update an Agency Contact - Editable by only those with access to the given SPO.
• Initiate a Central Office Request - Available only to those with access to the given SPO.
• Enter or edit Department Managed Effort - Editable by only those with access to the given SPO.  This is an optional field intended to aid department administrators in managing effort commitments.  Any data listed here is manually entered and is NOT pulled from or validated against any Stanford system.
• Enter or edit Department Notes - Editable by only those with access to the given SPO.  This is an optional field intended to aid department administrators.  Any information and/or data listed here is manually entered and is NOT pulled from or validated against any Stanford system.

Proposals in Development

Displays proposals for which a SeRA Proposal Development Routing From (PDRF) has been initiated but not yet completed.  It may or may not be appropriate to list the proposals displayed in this section in a Current and Pending or Other Support document you are submitting to the sponsor.  Discuss with the investigator and follow the specific sponsor and solicitation guidance to which you or your investigator is applying when preparing a Current and Pending or Other Support document to determine if any proposals listed in this section need to be included.

For example, the NSF requires the proposal being submitted to be listed on an investigator’s NSF Current and Pending Support document that is included with said proposal submission. 

Submitted Pre-Proposals

Displays Pre-proposals where selected investigator is listed in an active investigator role. These may need to be submitted as part of Current and Pending/Other Support as Pending projects.  Discuss with the investigator and follow the specific sponsor and solicitation guidance to which you or your investigator is applying when preparing a Current and Pending or Other Support document to determine if any pre-proposals listed in this section need to be included.

Click on the Actions gear icon for any row to...

• Enter or edit Major Goals/Overall Objectives - Open to all SeRA Users.  
• Enter or edit Department Notes - Editable by only those with access to the given SPO.  This is an optional field intended to aid department administrators.  Any information and/or data listed here is manually entered and is NOT pulled from or validated against any Stanford system.
• Decline Pre-Proposal - Only only editable by those with access to the given SPO.  When a pre-proposal is marked as declined in SeRA no data is deleted.  The SeRA systems retains all information and attachments related to the pre-proposal submission.
• Enter or update an Agency Contact - Editable by only those with access to the given SPO.
• Initiate a Central Office Request - Available only to those with access to the given SPO.

Completed Projects

Displays completed sponsored projects which ended within the last 5 years where selected investigator was listed in SeRA as senior/key personnel and/or a participating faculty.  Completed sponsored projects where selected investigator is listed in the role of fellowship Mentor are NOT listed in this report. 

Completed projects should NOT be listed on NIH Other Support, NSF Current and Pending Support and/or on any sponsor support/disclosure documents that do not explicitly require completed/previous support information.

Completed/Previous support information should only be provided to a sponsor when it is explicitly required by the sponsor's instructions. For example, DoD Congressionally Directed Medical Research Programs (CDMRPs) Previous/Current/Pending Support documents. Jump To DoD CDMRP Previous/Current/Pending Support Guidance

Click on the Actions gear icon for any row to...

• Enter or edit Major Goals/Overall Objectives - Open to all SeRA Users.  When you enter Major Goals information on a lead investigator's project record that information will flow down to any other participating investigator's SeRA C&P report.  However, when you enter Major Goals information on a non-lead investigator's project record that information will only display for the given non-lead investigator.
• Enter or update an Agency Contact - Editable by only those with access to the given SPO.
• Per the DoD, the time commitment or Effort for all completed projects should be listed as 0 person months given these projects have concluded and no longer have active time commitments.

Research Related Agreements

Displays Research Related Agreements (RRAs) where the selected individual is listed as the Investigator.  RRAs include Data Use Agreements (DUAs), Material Transfer Agreements (MTAs), Zero-Dollar Agreements etc.  Service agreements are not considered research and do not need to be disclosed in Other Support.

If there are resources/materials/contributions that are uniquely available and received in-kind i.e., at no cost through an RRA and/or meet the sponsor's definitions for in-kind resources that require disclosure, then those resources should be disclosed. It's not the agreement itself, but the resources/in-kind contributions received that may be required to be disclosed — the determination will need to be made by the Investigator.

Note: Various sponsors have differing disclosure requirements, including what constitutes an in-kind resource that requires disclosure.  Follow the specific sponsor and solicitation guidance to which you or your investigator is applying when preparing a Current and Pending or Other Support document to determine if any of the below agreements should be disclosed.

Department Research Awards

Investigators and department administrators can enter and edit information about Dept Research Awards that are awarded in gift accounts/PTAs.  Awards listed in this section should be reported in the Projects and Proposals section along with the investigator's active and pending Sponsored Projects in Current and Pending or Other Support documents submitted to sponsors.

The data listed in this section is NOT pulled from or validated against any Stanford system.

In-Kind Contributions

Investigators and department administrators can enter and edit in-kind resources available to an investigator.  Newly identified in-kind resources can be added by clicking on Add Contribution.  Already listed in-kind resources can be edited and/or deleted as needed. 

The data listed in this section is NOT pulled from or validated against any Stanford system.

Note: Again, various sponsors have differing disclosure requirements, including what constitutes an in-kind resource that requires disclosure.  Always closely follow the specific sponsor and solicitation guidance to which you or your investigator is applying when preparing a Current and Pending or Other Support document.

For example, the NSF has advised for an in-kind resource to be required to be disclosed to the NSF it MUST have an associated time commitment. The NIH; however, requires the disclosure of, amongst other things, "high-value materials that are not freely available" as in-kind resources regardless if they have an associated time commitment.

Refer to Stanford's NIH Disclosure Guidance

Refer to Stanford's NSF Disclosure Guidance

Overlap

Investigators and department administrators can enter and edit information about Overlap between projects, proposals, and in-kind resources in SeRA .  Newly identified instances of overlap can be added by clicking on Add Overlap.  Already listed Overlap entries can be edited and/or deleted as needed.

Note: Again, various sponsors have differing disclosure requirements, including how to present any overlap between projects, proposals, and in-kind resources.  Always closely follow the specific sponsor and solicitation guidance to which you or your investigator is applying when preparing a Current and Pending or Other Support document.

For example, the NSF requires an Overlap statement for each proposal, project, and in-kind resource listed on an investigator's NSF Current and Pending Support document, even if it is "N/A" or "none".  The NIH; however, requires for the Overlap section of an NIH Other Support document to "after listing all support, summarize for each individual any potential overlap with the active or pending projects and activities, other positions, affiliations, and resources and this application in terms of the science, budget, or an individual’s committed effort. For further information on Overlap see the NIH Grants Policy Statement, Section 1.1.2: Definition of Terms".

External International Agreements

The NIH requires institutions to submit copies of agreements specific to senior/key-personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in NIH Other Support. 

External International Agreements are submitted by investigators and reviewed by the VPDoR in OPACS. If an investigator has uploaded any EIAs in OPACS, it will be indicated in this section.  The EIA details may be viewed within SeRA on an investigator's My Projects or My Investigators page under the External International Agreements Report. 

Note: EIAs need to be submitted through OPACS and approved for inclusion in NIH Other Support submissions prior to being submitted to the NIH.

Need further disclosure assistance? Have questions and/or feedback? Please submit questions and/or feedback and a member of the ORA-RMG Disclosures Team will respond to you shortly.