Central Office Request – Sponsor Approval for New Subaward

SeRA Central Office Request (COR) online forms allow department administrators to submit requests to sponsored research institutional offices (IO) within the SeRA system. There are various CORs forms for common research administration management activities which require IO facilitation and sponsor approval.  Administrators with appropriate privileges can submit information and related attachments in a COR, and view the progress and status of a COR.  Other users with appropriate privileges are also able to search and view CORs.

Please do NOT use a Central Office Request to follow up on the status of an existing SeRA transaction (proposal, award, PTA, Central Office Request etc.). Rather, look up the relevant transaction in SeRA to view the latest status and information.  If follow up needed, email the current assignee.

When to use the Central Office Request – Sponsor Approval for New Subaward:

When the PI wants to issue a subaward to third-party entity which is not included or approved per the sponsor award/agreement.

1. Log into SeRA
2. From the red banner at the top of any page within SeRA click on Search. Enter the relevant SPO #. The search will interactively display matches according to what is being entered. Click on the appropriate blue reference number link to open the relevant record.

*Note - if you press Enter on your keyboard, the first listed search result will be automatically selected

3. From the Project Summary page, click on Start a Transaction menu, and select Central Office Request

4. A Start Transaction dialog box will open. From the Request Type drop down menu select Sponsor Approval for New Subaward and click Start

5. Enter the following information in the Request Description textbox:

• Indicate how this request should be submitted to the sponsor i.e. from within a sponsor system or via email.
  1. If the request will be submitted to the sponsor via a sponsor system, state which system i.e. research.gov, Fastlane, eRA commons etc.
  2. If the request will be submitted to the sponsor via email, provide the sponsor point-of-contact name and email address.

• An explanation for the need to issue a subaward to the selected non-Stanford third-party entity

6. Attach relevant supporting documents:

• Completed OSR Form 33
• Revised detailed project budget
• Revised budget justification
• Subaward statement of work (SOW)
• Subaward budget
• Subaward budget justification
• Sponsor specific biosketch(es) for subaward PI(s)
• Other required sponsor forms and/or documents such as subaward facilities information, subaward letter of commitment, subaward PI Other Support/Current & Pending Support etc.
  • From the right hand menu (RHM) under Quick Links, click Add Attachments
  • Select the Category: Notification/Request and the appropriate Sub-Category from the pick-list
  • Select the file to attach
  • Enter any file tags, if desired
  • Click Attach
  • Repeat for each document you would like to attach to the Central Office Request