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Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

See ORA's Award Acceptance Resources for additional information.

Central Office Request – Sponsor Approval for New Subaward

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SeRA Central Office Request (COR) online forms allow department administrators to submit requests to sponsored research institutional offices (IO) within the SeRA system. There are various CORs forms for common research administration management activities which require IO facilitation and sponsor approval.  Administrators with appropriate privileges can submit information and related attachments in a COR, and view the progress and status of a COR.  Other users with appropriate privileges are also able to search and view CORs.

When to use the Central Office Request – Sponsor Approval for New Subaward:

When the PI wants to issue a subaward to third-party entity which is not included or approved per the sponsor award/agreement.

  1. Log into SeRA
  2. From the red banner at the top of any page within SeRA click on Search. Enter the relevant SPO #. The search will interactively display matches according to what is being entered. Click on the appropriate blue reference number link to open the relevant record.
SeRA Search
  1. From the Project Summary page, click on Start a Transaction menu, and select Central Office Request
Project Summary
  1. A Start Transaction dialog box will open. From the Request Type drop down menu select Sponsor Approval for New Subaward and click Start
SeRA Central Office Request Start Transaction
  1. Enter the following information in the Request Description textbox:
  • Indicate how this request should be submitted to the sponsor i.e. from within a sponsor system or via email.
    1. If the request will be submitted to the sponsor via a sponsor system, indicate the system.  For example, eRA commons (NIH), (NSF) etc.
    2. If the request will be submitted to the sponsor via email, provide the sponsor point-of-contact name and email address.
  • An explanation for the need to issue a subaward to the selected non-Stanford third-party entity
Request Details

6. Attach relevant supporting documents:

  • Completed OSR Form 33
  • Revised detailed project budget
  • Revised budget justification
  • Subaward statement of work (SOW)
  • Subaward budget
  • Subaward budget justification
  • Sponsor specific biosketch(es) for subaward PI(s)
  • Other required sponsor forms and/or documents such as subaward facilities information, subaward letter of commitment, subaward PI Other Support/Current & Pending Support etc.
    • From the right hand menu (RHM) under Quick Links, click Add Attachments
    • Select the Category: Notification/Request and the appropriate Sub-Category from the pick-list
    • Select the file to attach
    • Enter any file tags, if desired
    • Click Attach
    • Repeat for each document you would like to attach to the Central Office Request
Add Attachments
  1. Optional - Add personnel you would like to notify of this request. Email notification will be sent when the request is completed.
  2. Click Submit Request

Need further SeRA assistance? Have questions, feedback, or experiencing other issues? Please submit a HelpSU ticket to the SeRA Support Team and a SeRA Support Analyst will contact you shortly.