Who Does What?
The Office of the Vice Provost and Dean of Research (VPDoR) recommends and promulgates Stanford research policies.
Stanford's 3 primary central research administration offices: Industrial Contracts Office (ICO), Office of Research Operations (ORO) (formally the Research Management Group (RMG)), and the Office of Sponsored Research (OSR)/ Office of Research Administration (ORA), in close coordination with investigators, schools, departments, institutes, and/or independent labs, apply Stanford research policies in the application for and management of sponsored projects and research related agreements.
Which office handles my agreement or transaction?
- Industrial Contracts Office (ICO) - Agreements solely funded by industry sponsors or for-profit entities, excluding industry clinical trials.
- School of Medicine (SoM) Office of Research Operations (ORO) - School of Medicine non-industry grants and fellowship awards
- SoM Office of Research Operations - Clinical Trials (ORO-CT) - Industry sponsored clinical trial agreements
- Office of Sponsored Research (OSR) - All other non-industry sponsored research related agreements including subaward agreements to lower-tier entities/subrecipients
Pre-Award School/Dept & OSR Research Administration Roles & Responsibilities
Post-Award School/Dept & OSR Research Administration Roles & Responsibilities
| AGREEMENT OR TRANSACTION TYPE / OFFICE | OFFICE OF SPONSORED RESEARCH | SCHOOL OF MEDICINE - OFFICE OF RESEARCH OPERATIONS | INDUSTRIAL CONTRACTS OFFICE |
|---|---|---|---|
| Proposal Review and Submission | All Stanford University proposals except School of Medicine proposals | School of Medicine department and institute proposals | - |
| Award Acceptance & Agreement Negotiation | All awards except those which are processed by ORO or ICO | Federal grants, fellowships, and industry sponsored clinical trials for the School of Medicine | Industry sponsored contracts except clinical trials - ORO-CT |
| Subaward Negotiation & Issuance from Stanford | All subawards except those which are processed by ORO-CT or ICO | Industry sponsored clinical trial subawards | Industry sponsored subawards except clinical trials - ORO-CT |
| University Research Agreements | All Schools | - | - |
| Data Use Agreements | All DUAs without material transfer | - | - |
| Material Transfer Agreements | - | Clinical Materials Agreements for Clinical Trials funded by for-profit industry entities | All Schools except Clinical Material Agreements - ORO CT |
| Account Setup (Oracle PTA) | All Schools | - | - |
| Interim Financial Reporting | All Schools | - | - |
| Cost Transfer Review & Approval | All Schools | - | - |
| Final Financial Reporting & Closeout | All Schools | - | - |