Who Does What?
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The Office of the Vice Provost and Dean of Research (VPDoR) recommends and promulgates Stanford research policies.
Stanford's 3 primary central research administration offices, ICO, RMG, and OSR/ORA, in close coordination with investigators, schools, departments, institutes, and/or independent labs apply Stanford research policies in the application for and management of sponsored projects and research related agreements.
Which office handles my agreement or transaction?
- Industrial Contracts Office (ICO) - Agreements solely funded by industry sponsors or for-profit entities
- Research Management Group (RMG) - School of Medicine non-industry grants, cooperative agreements, and fellowship awards
- Research Management Group - Clinical Trials (RMG-CT) - Industry sponsored clinical trial agreements
- Office of Sponsored Research (OSR) - All other non-industry sponsored research related agreements including subaward agreements to lower-tier entities/subrecipients
Pre-Award School/Dept & OSR Research Administration Roles & Responsibilities
Post-Award School/Dept & OSR Research Administration Roles & Responsibilitie
| AGREEMENT OR TRANSACTION TYPE / OFFICE | OFFICE OF SPONSORED RESEARCH | SCHOOL OF MEDICINE - RESEARCH MANAGEMENT GROUP | INDUSTRIAL CONTRACTS OFFICE |
|---|---|---|---|
| Proposal Review and Submission | All Stanford University proposals except School of Medicine proposals | School of Medicine department and institute proposals | - |
| Award Acceptance & Agreement Negotiation | All awards except those which are processed by RMG or ICO | Federal grants, federal cooperative agreements, fellowships, and industry sponsored clinical trials for the School of Medicine | Industry sponsored contracts except clinical trials - RMG-CT |
| Subaward Negotiation & Issuance from Stanford | All Schools | Industry sponsored clinical trials | - |
| University Research Agreements | All Schools | - | - |
| Data Use Agreements | All DUAs without material transfer | - | - |
| Material Transfer Agreements | - | Clinical Materials Agreements for Clinical Trials funded by for-profit industry entities | All Schools except Clinical Material Agreements - RMG CT |
| Memoranda of Understanding and Letters of Intent | With non-profit entities | - | With for-profit industry entities |
| Account Setup (Oracle PTA) | All Schools | - | - |
| Interim Financial Reporting | All Schools | - | - |
| Cost Transfer Review & Approval | All Schools | - | - |
| Final Financial Reporting & Closeout | All Schools | - | - |