Office of Sponsored Research - Pre Award
Stanford’s central office for Sponsored Projects and Research-Related Agreements. Our Contract & Grant Officers/Associates have delegated signature authority as Institutional Officials across a wide range of areas. Our primary mission is to provide the following core services to Stanford faculty and the research administration community:
- PROPOSALS: Review and endorse proposals for extramurally funded sponsored projects
- SPONSORED AWARDS AND AGREEMENTS: Negotiate and accept all agreement types, including but not limited to grants, cooperative agreements, subcontracts and contracts, in support of sponsored projects for all schools within Stanford. Our signature delegation includes awards with special provisions and exceptional circumstances.
- The following are exceptions handled by other Stanford units:
- Basic Grants for the School of Medicine (Research Management Group)
- Industry-Sponsored Clinical Trials (Research Management Group)
- Direct Industry Contracts (Industrial Contracts Office)
- The following are exceptions handled by other Stanford units:
- SUBAWARD AGREEMENTS: Prepare, negotiate, and issue outgoing subaward agreements under Stanford sponsored project awards
- The following are exceptions handle by other Stanford units:
- Subawards under direct industry contracts (Industrial Contracts Office)
- Subawards under Industry Sponsored Clinical Trials (Research Management Group)
- The following are exceptions handle by other Stanford units:
- RESEARCH-RELATED AGREEMENTS: Prepare, negotiate, accept and/or issue non-sponsored Research-Related Agreements for the entire Stanford community
- DATA USE AGREEMENTS: Prepare, negotiate, accept and/or issue Data Use Agreements from all sources for the entire Stanford community
- OTHER SERVICES:
- Serve as liaisons with sponsors for non-financial award management matters such as prior approval requests
- Facilitate the subaward requisition intake and purchase order (PO) approval process for all subawards to be issued by Stanford
- Provide subrecipient monitoring oversight across all subawards issued by Stanford
- Provide service and expert consultation to the campus community for questions that may arise during the life of a sponsored project or research-related agreement
CONTACT US
- Mich Pane, Senior Director
- Theresa Tom, Director, Research Related Agreements and Pre Award Operations
Sponsored Projects
- Carrie Chesbro, Assistant Director, Subawards & Subrecipient Monitoring
- Nicole Pobuta, Assistant Director, Sponsored Projects
Research Related Agreements
- Michala Welch, Assistant Director, Research-Related Agreements
Send general inquiries or agreement documents (grants, contracts, subcontracts, amendments, certifications, data use agreements, etc.) to the OSR Intake email for reviewing and processing.
For specific project related requests, submit a SeRA Central Office Request form which includes requests types for
- Sponsored projects: approvals of no-cost extensions, carry forward, rebudgeting, PI effort reduction and other project management tasks, that require sponsor approval or Stanford institutional official endorsement
- Research related agreements: changing end dates, PI/personnel, or statements of work, adding additional sites, or adding/modifying a data set, or other requests that may require an agreement modification
ADDITIONAL RESOURCES
School/Department and OSR Pre Award Roles and Responsibilities
Internal Proposal Deadline Policy
FAQs Clarifying the Internal Proposal Deadline Policy
Refer to the Resources section of this website for additional tools and templates to assist with proposal preparation, SeRA, Cayuse Proposals, subawards, data use agreements, personnel agreements, etc.