SciENcv

Science Experts Network Curriculum Vitae (SciENcv) is a function within the National Center for Biotechnology Information's My NCBI web application.  NIH eRA Commons, NSF, and Open Researcher and Contributor IDentifier (ORCID) account holders who link their accounts to NCBI can populate their SciENcv profiles with the information stored in their eRA, NSF, or ORCID accounts.  The information transferred to SciENcv can then be changed, hidden, augmented, or deleted.  

Note: While administrators can assist with the preparation of investigator disclosure documents through SciENcv delegate access, certification of disclosure documents must be completed by each senior/key person from their own SciENcv account and may NEVER be delegated.  Moreover, once a disclosure document is investigator certified, no changes may be made.  If needed edits are identified on an investigator certified disclosure document, those edits should be entered in SciENcv, and then the investigator must re-download and re-certify the given disclosure document.

SciENcv currently supports the preparation of:

DoE 

• Department of Energy Biosketches
• Department of Energy Current and Pending (Other) Support
  • NOTE: Effective December 3, 2025, SciENcv MUST be used for the preparation of Department of Energy (DoE) Biosketches and Current and Pending (Other) Support, as advised through Financial Assistance Letter FAL 2026-02.

NIH

• National Institutes of Health (NIH) Biosketches
• National Institutes of Health (NIH) Fellowship Biosketches
• National Institutes of Health (NIH) Common Form Biosketches
• National Institutes of Health (NIH) Common Form Current and Pending (Other) Support

  • NOTE 1: When you link your eRA commons account to your SciENcv account, please note any NIH biosketch you generate from SciENcv will display your eRA commons person ID # and NOT your eRA commons user name, as below shown.  This is by design, and not an error.  The eRA commons person ID is an alternate unique identifier from eRA Commons.

• NOTE 2: NIH has announced through guide notice NOT-OD-26-018 the requirement to use the SciENcv NIH Common Forms and the NIH Biographical Sketch Supplement for application due dates and Research Performance Progress Report (RPPR) submissions on or after January 25, 2026. 

With Commons forms implementation, the NIH requires all Senior/Key Personnel to link their ORCID iD to SciENcv to complete Common Forms and the NIH Biographical Sketch Supplement* to produce digitally certified PDFs for use in application submission. To link your ORCID iD to SciENcv:

1. While logged in to SciENcv, select your login ID in the upper right corner of the screen.     

2. Select Account Settings, and under Linked Accounts select Add account.

3. Search for “ORCID" and select ORCID.
4. When you are prompted, log in to your ORCID account. The system will take you back to SciENcv and the link will appear with a success message.

NOTE 3: Populate your profile on your SciENcv home page. The profile section may read "User profile has not yet been set up." If an investigator's profile within SciENcv is not complete and they or any delegates attempt to create a new document starting with a current SciENcv document as a template, they may receive an error if they try to edit or complete the Identifying Information section of an individual Common Form Biosketch or an Current and Pending Support document.  Once the profile section is complete, the information should populate correctly in each new document you start in SciENcv. 

• Click the EDIT link in the profile section and add all relevant information (your name, title, institution, and link your ORCID again in this section if it's missing)
  • If you are a delegate working for another investigator, DO NOT try to add the investigator's ORCID if it's missing from their profile section.  The investigator must log into SciENcv themselves and link their ORCID to their profile themselves.

Notable Differences between the Current NIH Biosketch and Other Support Forms and the Common Forms

• Biosketch Changes:
  • Two Forms (SciENcv will combine the two forms into one PDF document when investigators download and certify from SciENcv):
    • Biographical Sketch Common Form (Professional Preparation, Appointment and Positions, Products)
      • Up to 10 products total will be allowed on the NIH Common Form, categorized into two subsections:
        • Up to 5 products most closely related to the proposed project (aligns with products formerly in Personal Statement).
        • Up to 5 Other Significant Products (aligns with products formerly in Contributions to Science).
        • Narrative text will be captures in the Biographical Sketch Supplement*.
    • *NIH Biographical Sketch Supplement (Personal Statement, Contributions to Science, and Honors)
      • Personal Statement - 3,500 character limit
      • Contributions to Science - up to 5 entries, each no more than 2,000 characters
      • Honors - 15 entries max
• Other Support Changes:
  • Form Name Change from Other Support to Current and Pending (Other) Support.
  • Effort: Report only in Person Months rather than Calendar or Academic/Summer.
  • Major Goals changed to Overall Objectives.
  • In-Kind Contributions only must be reported if estimated value is at $5K or more and it requires a commitment of the individual's time.
  • Overlap now reportable on an individual entry basis.
  • Note: The Supporting Documentation (copies of contracts specific to senior/key-personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources) reported with Current and Pending (Other) Support are NOT added in SciENcv. They will be added as a separate flattened attachment in eRA JIT, RPPR and Prior Approval modules.

• Reminder: Until the Common Forms are fully adopted by NIH, NIH requests applicants and recipients use the current NIH Biosketch and Other Support formats for applications, Just-in-Time (JIT) Reports, and RPPRs.

• Stanford NIH Disclosure Resources

NSF

• National Science Foundation (NSF) Biographical Sketches
• National Science Foundation (NSF) Current and Pending (Other) Support
  • NOTE: Effective October 23, 2023, SciENcv MUST be used for the preparation of National Science Foundation (NSF) Biosketches and Current and Pending (Other) Support.    
  • The NSF Proposal & Award Policy and Procedures Guide (PAPPG) NSF 24-1 - Effective for NSF proposals submitted or due on or after May 20, 2024 - Implements required use of the Common Forms (Biosketch and Current and Pending (Other) Support).  The NSF and the NIH/National Library of Medicine hosted a webinar to discuss the revisions to Common Biosketch and Current & Pending (Other) support forms and provided a demonstration of the revised functionality to create and download these required proposal documents in SciENcv on April 24, 2024. The webinar recording is available at the NSF’s Policy Office Outreach website.
• Stanford NSF Disclosure Resources

USDA 

• USDA Biographical Sketch
• USDA Current and Pending (Other) Support

Access SciENcv through My NCBI

SciENcv Login

NCBI Login Options:

• eRA Commons
• National Science Foundation (NSF) Research.gov
• NCBI account
• Third-party sign-in option:
  • Click More Options >> other login options >> more login options. Type Stanford and select "Stanford University" to sign as a Partner Organization
• ORCID

Delegating SciENcv Access

My NCBI users, such as investigators, can easily grant access to other persons (delegates), such as administrators, to view and manage their SciENcv documents. Delegates can create, modify and/or delete the information in the SciENcv account(s) to which they have been granted access.

How to set a delegate

1. Investigators: Login to your NCBI account
2. Click on your username in the top-right corner of the screen. From the ACCOUNT menu that opens, click Account Settings 

3. From your Account Settings page, scroll down to Delegates.  Click Add delegate 

4.  Within the Add a Delegate pop up window, enter your administrator's/delegate's Stanford email address and click Save 

• What happens next:
  1. Your delegate will receive an e-mail notifying them of access.
  2. Your delegate will click a link in the e-mail to activate access.
  3. If your delegate does not have a My NCBI account, they will be invited to register.

Note: The certification of Biosketches and/or Current and Pending (Other) Support MAY NOT be delegated to administrators.  While administrators can assist in the preparation of investigator(s) Biosketches and/or Current and Pending (Other) Support in SciENcv through delegate access, each investigator MUST download and certify their SciENcv generated Biosketches and/or Current and Pending Support from SciENcv themselves.

Merging Multiple Accounts

If you suspect, or want to check to see if you have multiple My NCBI accounts, write to the NCBI help desk at info@ncbi.nlm.nih.gov and include the following in your message: 

• NCBI username
• eRA Commons username (if any)
• any email addresses that may be associated with your account(s) e.g. your Stanford email address. 

If multiple My NCBI accounts do exist, the help desk can assist in merging them into a single account.  All existing linked accounts will transfer to the single account. The single account will contain all contents of the accounts including saved searches, collections, bibliography entries, etc.

Additional SciENcv Resources

Create SciENcv Biosketches

Create & Manage My NCBI Access for Delegates

SciENcv home page on NCBI

SciENcv Background Information

SciENcv FAQs

NCBI SciENcv Video

Data Entry Notes for SciENcv Current and Pending (Other) Support 

• Person Month Entries - SciENcv requires at least 0.01 person months to be entered for any person month entry.  Moreover, keeping in mind one of the primary purposes of a Current and Pending document/disclosure is for sponsors to assess the capacity of investigators to take on new projects, the Person-Month(s) or (Partial Person-Months) per year listed for a project should always be a reasonable approximation of how much time the individual is planning to spend to complete the scope of work on the given project, even if project does not require a measurable effort commitment, as is commonly the case for awards classified as Other Sponsored Activity (OSAs), University Research Awards (URAs) and seed grants.   
• Total Anticipated Proposal/Project Amount - SciENcv requires under the proposals and active projects section that the Total Anticipated Proposal/Project Amount field be completed with a numerical entry, inclusive of consulting activities.  
  • When a consulting activity that meets the criteria for disclosure does and/or will NOT provide remuneration to the investigator, $0 is a valid entry for Total Anticipated Proposal/Project Amount field in SciENcv.  However, when a consulting activity that meets the criteria for disclosure does and/or will provide remuneration to the investigator, the actual dollar amount the investigator does and/or will receive must be entered in the Total Anticipated Proposal/Project Amount field in SciENcv
• Summary of In-Kind Contribution in SciENcv has a field limit of 500 characters.