2025 Federal Administration Transition Information & Resources - This will be updated as new information is available.

Stanford
Office of Research Administration

SciENcv

The Biosketch and Current and Pending Support Power Tool

Science Experts Network Curriculum Vitae (SciENcv) is a function within the National Center for Biotechnology Information's My NCBI web application.  NIH eRA Commons, NSF, and Open Researcher and Contributor IDentifier (ORCID) account holders who link their accounts to NCBI can populate their SciENcv profiles with the information stored in their eRA, NSF, or ORCID accounts.  The information transferred to SciENcv can then be changed, hidden, augmented, or deleted.  SciENcv users have full control of the content displayed in their SciENcv profiles.

SciENcv currently supports the preparation of:

NIH

  • National Institutes of Health (NIH) Biosketches
  • National Institutes of Health (NIH) Fellowship Biosketches

    • NOTE 1: If you link your eRA commons account to your SciENcv account, please note any NIH biosketch you generate from SciENcv will display your eRA commons person ID # and NOT your eRA commons user name, as below shown.  This is by design, and not an error.  The eRA commons person ID is an alternate unique identifier from eRA Commons.

SciENcv NIH Bio eRA Commons Person ID
SciENcv NIH Bio eRA Commons Person ID on Form

  • NOTE 2: Updated March 25, 2025 - To further support a successful transition to the Common Forms, NIH is postponing the May 25, 2025 implementation for all applications and Research Performance Progress Reports (RPPRs). NIH will issue future Guide Notices outlining the new effective date and additional implementation details as they are finalized.  NIH applicants and recipients must continue to use the current NIH Biosketch and Other Support format pages for applications, Just-in-Time (JIT) and RPPRs.  Learn More here

The NIH had planned on implementing the Common Forms (Biosketch and Current and Pending (Other) Support) for all applications and RPPRs submitted on or after May 25, 2025.  Applicants/Recipients would be required to use Science Experts Network Curriculum Vitae (SciENcv) for completing and certifying the Common Forms (NOT-OD-24-163).  Upon implementation, the NIH also will require all Senior/Key Personnel to link their ORCID ID into SciENcv to complete Common Forms and the NIH Biographical Sketch Supplement* to produce digitally certified PDFs for use in application submission. 

  • Significant NIH Biosketch Changes:
    • Two Forms (SciENcv will combine the two forms into one PDF document when investigators download and certify from SciENcv):
      • Biographical Sketch Common Form (Professional Preparation, Appointment and Positions, Products)
        • Up to 10 products total will be allowed on the NIH Common Form, categorized into two subsections:
          • Up to 5 products most closely related to the proposed project (aligns with products formerly in Personal Statement).
          • Up to 5 Other Significant Products (aligns with products formerly in Contributions to Science).
          • Narrative text will be captures in the Biographical Sketch Supplement*.
      • *NIH Biographical Sketch Supplement (Personal Statement, Contributions to Science, and Honors)
        • Personal Statement - 3,500 character limit
        • Contributions to Science - up to 5 entries, each no more than 2,000 characters
        • Honors - 15 entries max
  • Significant Other Support Changes:
    • Form Name Change from Other Support to Current and Pending (Other) Support.
    • Effort: Report only in Person Months rather than Calendar or Academic/Summer.
    • Major Goals changed to Overall Objectives.
    • In-Kind Contributions only must be reported if estimated value is at $5K or more and it requires a commitment of the individual's time.
    • Overlap now reportable on an individual entry basis.

  • Reminder: Until the Common Forms are fully adopted by NIH, NIH requests applicants and recipients use the current NIH Biosketch and Other Support formats for applications, Just-in-Time (JIT) Reports, and RPPRs.

NSF

IES

Access SciENcv through My NCBI

SciENcv Login

SciENcv Log in Options

NCBI Login Options:

  • eRA Commons
  • National Science Foundation (NSF) Research.gov
  • NCBI account
  • Third-party sign-in option:
    • Click More Options >> other login options >> more login options. Type Stanford and select "Stanford University" to sign as a Partner Organization
  • ORCID

Delegating SciENcv Access

My NCBI users, such as investigators, can easily grant access to other persons (delegates), such as administrators, to view and manage their SciENcv documents. Delegates can create, modify and/or delete the information in the SciENcv account(s) to which they have been granted access.

How to set a delegate

  1. Investigators: Login to your NCBI account
  2. Click on your username in the top-right corner of the screen. From the ACCOUNT menu that opens, click Account Settings 
MY NCBI Username Display
My NCBI Account Settings
  1. From your Account Settings page, scroll down to Delegates.  Click Add delegate 
My NCBI Add delegate
  1.  Within the Add a Delegate pop up window, enter your administrator's/delegate's Stanford email address and click Save 
My NCBI Add delegate Email Entry and Save screen
  • What happens next:
    1. Your delegate will receive an e-mail notifying them of access.
    2. Your delegate will click a link in the e-mail to activate access.
    3. If your delegate does not have a My NCBI account, they will be invited to register.

Note: The certification of Biosketches and/or Current and Pending (Other) Support MAY NOT be delegated to administrators.  While administrators can assist in the preparation of investigator(s) Biosketches and/or Current and Pending (Other) Support in SciENcv through delegate access, each investigator MUST download and certify their SciENcv generated Biosketches and/or Current and Pending Support from SciENcv themselves.

Merging Multiple Accounts

If you suspect, or want to check to see if you have multiple My NCBI accounts, write to the NCBI help desk at info@ncbi.nlm.nih.gov and include the following in your message: 

  • NCBI username
  • eRA Commons username (if any)
  • any email addresses that may be associated with your account(s) e.g. your Stanford email address. 

If multiple My NCBI accounts do exist, the help desk can assist in merging them into a single account.  All existing linked accounts will transfer to the single account. The single account will contain all contents of the accounts including saved searches, collections, bibliography entries, etc.

Additional SciENcv Resources

Create SciENcv Biosketches

Create & Manage My NCBI Access for Delegates

SciENcv home page on NCBI

SciENcv Background Information

SciENcv FAQs

NCBI SciENcv Video

Notes for NSF SciENcv Current and Pending (Other) Support

Effective 10/23/23, use of SciENcv is mandatory for preparation of NSF Biographical sketches and Current and Pending/Other Support. 

  • SciENcv requires at least 0.01 person months to be entered for any person month entry.  Moreover, keeping in mind one of the primary purposes of a Current and Pending document/disclosure is for sponsors to assess the capacity of investigators to take on new projects, the Person-Month(s) or (Partial Person-Months) per year listed for a project should always be a reasonable approximation of how much time the individual is planning to spend to complete the scope of work on the given project, even if project does not require a measurable effort commitment, as is commonly the case for University Research Awards (URAs) and seed grants.   
  • SciENcv requires under the proposals and active projects section that the Total Anticipated Proposal/Project Amount field be completed with a numerical entry, even for consulting activities.  When a consulting activity that meets the criteria for NSF disclosure does and/or will NOT provide remuneration to the investigator, $0 is a valid entry for Total Anticipated Proposal/Project Amount field in SciENcv.  However, when a consulting activity that meets the criteria for NSF disclosure does and/or will provide remuneration to the investigator, the actual dollar amount the investigator does and/or will receive must be entered in the Total Anticipated Proposal/Project Amount field in SciENcv
  • In SciENcv Summary of In-Kind Contribution fields have a limit of 500 characters.