SciENcv

Science Experts Network Curriculum Vitae (SciENcv) is a function within the National Center for Biotechnology Information's My NCBI web application.  NIH eRA Commons, NSF, and Open Researcher and Contributor IDentifier (ORCID) account holders who link their accounts to NCBI can populate their SciENcv profiles with the information stored in their eRA, NSF, or ORCID accounts.  The information transferred to SciENcv can then be changed, hidden, augmented, or deleted.  

Note: While administrators can assist with the preparation of investigator disclosure documents through SciENcv delegate access, certification of disclosure documents must be completed by each senior/key person from their own SciENcv account and may NEVER be delegated.  Moreover, once a disclosure document is investigator certified, no changes may be made.  If needed edits are identified on an investigator certified disclosure document, those edits should be entered in SciENcv, and then the investigator must re-download and re-certify the given disclosure document.

SciENcv currently supports the preparation of:

DoE 

• Department of Energy Biosketches
• Department of Energy Current and Pending (Other) Support
  • NOTE: Effective December 3, 2025, SciENcv MUST be used for the preparation of Department of Energy (DoE) Biosketches and Current and Pending (Other) Support, as advised through Financial Assistance Letter FAL 2026-02.

NIH

• National Institutes of Health (NIH) Biosketches - historical i.e. pre-1/25/26 version
• National Institutes of Health (NIH) Fellowship Biosketches - historical i.e. pre-1/25/26 version
• National Institutes of Health (NIH) Common Form Biosketches - Use for submissions on or after 1/25/26
• National Institutes of Health (NIH) Common Form Current and Pending (Other) Support - Use for submissions on or after 1/25/26

  • NOTE 1: Updated April 21, 2026 - NIH has announced the end of the leniency period for non-compliant NIH Common Forms for Biosketch and Current and Pending (Other) Support.  Effective May 8, 2026, non-compliant NIH Common Forms will trigger application, JIT, RPPR, and Prior Approval errors that prevent submissions.

  • NOTE 2: With Commons forms implementation, the NIH requires all Senior/Key Personnel to link both their eRA Commons accounts and their ORCID iD to SciENcv to complete compliant NIH Common Form Biosketches and/or Current and Pending Support documents.  Additionally, the NIH requires all Senior/Key Personnel to link their ORCID iD  to their eRA Commons account, as below shown.

Investigators: How to link your eRA Commons account and ORCID iD to SciENcv

1. Log into SciENcv - We HIGHLY recommend that investigators initially log into SciENcv using the eRA Commons option on the SciENcv login page because when an investigator logs into SciENcv using their eRA commons credentials that will automatically link the investigator's eRA commons account to the investigator's SciENcv account which is 1 of the requisite account linkages for creating NIH Common Form Biosketches and/or Current and Pending Support documents.    

2. Once logged into SciENcv, again, ideally through the eRA Commons option, click on your displayed email address in the upper right corner of the screen.

3. Click Account Settings.

4. Scroll down to Linked Accounts, and under Linked Accounts click the blue Add account link.

5. Search for “ORCID".  Click ORCiD.

6. When you are prompted, log in to your ORCID account. You may see an Authorize Access button.  If you do, click this.  The system will take you back to SciENcv, and your OCRID account link will be displayed under Linked Accounts along with a green "New account successfully linked" message below the Linked Accounts table.

7. Next, investigators, from your SciENcv home page, complete your My Profile.  Your eRA Commons and ORCID account linkages and the information entered in an investigator's SciENcv profile will populate the Identifying Information section of any subsequently created biosketches and/or current and pending support documents in SciENcv.  

   • Note: Only the investigator themselves can complete their My Profile.  Delegates are no longer able to access or edit the My Profile section of delegated SciENcv accounts.  

For complete NIH Common Forms for Biosketches and/or Current and Pending Support Instructions, Resources, and FAQs, refer to the Stanford NIH Disclosure Resources

NSF

• National Science Foundation (NSF) Biographical Sketches
• National Science Foundation (NSF) Current and Pending (Other) Support
  • NOTE: Effective October 23, 2023, SciENcv MUST be used for the preparation of National Science Foundation (NSF) Biosketches and Current and Pending (Other) Support.    
  • The NSF Proposal & Award Policy and Procedures Guide (PAPPG) NSF 24-1 - Effective for NSF proposals submitted or due on or after May 20, 2024 - Implements required use of the Common Forms (Biosketch and Current and Pending (Other) Support).  The NSF and the NIH/National Library of Medicine hosted a webinar to discuss the revisions to Common Biosketch and Current & Pending (Other) support forms and provided a demonstration of the revised functionality to create and download these required proposal documents in SciENcv on April 24, 2024. The webinar recording is available at the NSF’s Policy Office Outreach website.
• Stanford NSF Disclosure Resources

USDA 

• USDA Biographical Sketch
• USDA Current and Pending (Other) Support

Access SciENcv through My NCBI

SciENcv Login

NCBI Login Options:

• eRA Commons -highly recommended to use this SciENcv login for NIH investigators.
• National Science Foundation (NSF) Research.gov
• NCBI account
• Third-party sign-in option:
  • Click More Options >> other login options >> more login options. Type Stanford and select "Stanford University" to sign as a Partner Organization
• ORCID

Delegating SciENcv Access

My NCBI users, such as investigators, can easily grant access to other persons (delegates), such as administrators, to view and manage their SciENcv documents. Delegates can create, modify and/or delete the information in the SciENcv account(s) to which they have been granted access.  

• Stanford highly encourages that investigators grant their local, department administrators delegate access to investigator SciENcv accounts to facilitate with the preparation of investigator SciENcv documents.

  • Note: Administrators should NEVER grant delegate access to their investigators.  SciENcv delegate access should always be one directional where the investigator is granting a local, department administraor delegate access to the investigator's account.

How to set a delegate

1. Investigators: Login to your NCBI account
2. Click on your username in the top-right corner of the screen. From the ACCOUNT menu that opens, click Account Settings 

3. From your Account Settings page, scroll down to Delegates.  Click Add delegate 

4.  Within the Add a Delegate pop up window, enter your administrator's/delegate's Stanford email address and click Save 

• What happens next:
  1. Your delegate will receive an e-mail notifying them of access.
     • Note: The delegate invitation email includes a link that is only valid for 72 hours.  If after 72 hours the administrator has not yet accepted a delegate invitation, the investigator must delete the pending delegation from within their account and retrigger it to generate a new delegate invitation email with a new, valid [for 72 hours] link.
  2. Your delegate will click a link in the e-mail to activate access.
  3. If your delegate does not have a My NCBI account, they will be invited to register.

Note: Again, the certification of Biosketches and/or Current and Pending (Other) Support MAY NOT be delegated to administrators.  While administrators can assist in the preparation of investigator(s) Biosketches and/or Current and Pending (Other) Support in SciENcv through delegate access, each investigator MUST download and certify their SciENcv generated Biosketches and/or Current and Pending Support from SciENcv themselves.

Merging Multiple Accounts

If you suspect, or want to check to see if you have multiple My NCBI accounts, write to the NCBI help desk at info@ncbi.nlm.nih.gov and include the following in your message: 

• NCBI username
• eRA Commons username (if any)
• any email addresses that may be associated with your account(s) e.g. your Stanford email address. 

If multiple My NCBI accounts do exist, the help desk can assist in merging them into a single account.  All existing linked accounts will transfer to the single account. The single account will contain all contents of the accounts including saved searches, collections, bibliography entries, etc.

If you or your investigator have/has a time sensitive multiple SciENcv account merging issue, please submit your issue here  and a member of the Stanford ORA-RMG Disclosures Team will respond to you shortly to locally troubleshoot.  While the ORA-RMG Disclosures Team cannot merge multiple SciENcv accounts (only the NCBI help desk can do this), the ORA-RMG Disclosures Team has been very successful in helping investigators get to a place where one of their multiple SciENcv accounts has the requisite eRA Commons and ORCID account links, such that investigators can proceed with creating compliant NIH Common Form Biosketches and/or Current and Pending Support documents.

Additional SciENcv Resources

Create SciENcv Biosketches

Create & Manage My NCBI Access for Delegates

SciENcv home page on NCBI

SciENcv Background Information

SciENcv FAQs

NCBI SciENcv Video

Data Entry Notes for SciENcv Current and Pending (Other) Support 

• Person Month Entries - DoE, NSF, and USDA SciENcv Current and Pending Support forms require at least 0.01 person months to be entered for any person month entry.  Effective, 4/22/26, the NIH SciENcv Current and Pending Support form allows the entry of 0.00 person months.  
  • Keeping in mind one of the primary purposes of a Current and Pending document/disclosure is for sponsors to assess the capacity of investigators to take on new projects, the Person-Month(s) or (Partial Person-Months) per year listed for a project should always be a reasonable approximation of how much time the individual is planning to spend to complete the scope of work on the given project, even if project does not require a measurable effort commitment, as is commonly the case for awards classified as Other Sponsored Activity (OSAs), University Research Awards (URAs) and seed grants.   
• Total Anticipated Proposal/Project Amount - SciENcv requires under the proposals and active projects section that the Total Anticipated Proposal/Project Amount field be completed with a numerical entry, inclusive of consulting activities.  
  • When a consulting activity that meets the criteria for disclosure does and/or will NOT provide remuneration to the investigator, $0 is a valid entry for Total Anticipated Proposal/Project Amount field in SciENcv.  However, when a consulting activity that meets the criteria for disclosure does and/or will provide remuneration to the investigator, the actual dollar amount the investigator does and/or will receive must be entered in the Total Anticipated Proposal/Project Amount field in SciENcv
• Summary of In-Kind Contribution in SciENcv has a field limit of 500 characters.