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Reminder

Compliance protocols MUST be approved and linked in SeRA to a SPO project record prior to award acceptance. 

See ORA's Award Acceptance Resources for additional information.

Central Office Request – Sponsor Approval for Statement/Scope of Work (SOW) Change

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The SeRA Central Office Request allows department administrators to submit requests to their central sponsored research office within the SeRA system.  Benefits of utilizing Central Office Requests include: custom forms and fields for different request types, ability to add related attachments to the request, ability to search and see when a request was submitted, view information provided in a request, to whom a request was assigned, and the current status of a request.

When to use the Central Office Request – Sponsor Approval for SOW Change:

To initiate a request for the sponsor's prior approval of a change to the statement/scope of work (SOW) of an active project.

1. Go to https://sera.stanford.edu

2. From the red banner at the top of any page within SeRA click on Search. Enter the relevant SPO #. The search will interactively display matches according to what is being entered. Click on the appropriate blue reference number to drill into the relevant record.

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3. From the Project Summary page, click on Start a Transaction menu, and select Central Office Request

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4. A Start Transaction dialog box will open.  From the Request Type drop down menu select Sponsor Approval for SOW Change and click Start

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5. Enter the following information in the Request Description textbox:

  • Indicate how this request should be submitted to the sponsor i.e. from within a sponsor system or via email.
    • If the request should submitted to the sponsor via a sponsor system, state which system, i.e. research.gov, Fastlane, eRA commons etc.
    • If the request should be submitted to the sponsor via email, provide the sponsor point-of-contact name and email address.
  • Provide a summary of the changes being made to the SOW
  • Indicate if the SOW change is being requested by the sponsor
  • Indicate if the SOW change will also result in rebudgeting and/or a change in the award funding amount
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6. Attach relevant supporting documents including:

  • The new SOW, including a description of the changes being requested
  • Revised budget and budget justification if the change in SOW will result in rebudgeting and/or changes to the award funding amount.
    • Any other sponsor required forms and/or documents for changes to the SOW.
    • From the right hand menu (RHM) under Quick Links, click Add Attachments
    • Select Attachment Category “Notification/Request”, Sub-Category “SOW Change
    • Select the file to attach
    • Enter file tag of SOW Change
    • Click Attach
    • Repeat above steps for each document you would like to attach to the Central Office Request
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7. Optional - Add personnel you would like to notify of this request.  An email notification will be sent when the request is completed

8. Click Submit Request

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Need further SeRA assistance? Have questions, feedback, or experiencing other issues? Please submit a HelpSU ticket to the SeRA Support Team and a SeRA Support Analyst will contact you shortly.

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