Sponsored Receivables Management

Sponsored Receivables Management (SRM) provides support for cash and receivables management for sponsored projects with the focus of maintaining a steady cash flow for the University. SRM processes interim invoices, draws against letters-of credit, applies payments and receipts and pursues collections for sponsored project awards, clinical trials, Academic Service Centers and Program Income.

SRM works closely with various partner groups both on and off-campus to ensure the overall effective coordination of research management services, systems, policies and processes. SRM is also responsible for quarterly analysis of balances and activity related to sponsored receivables, billings, and collections in accordance with Stanford’s policies and procedures, GAAP, and federal regulations.

Sponsored Receivables Management Contacts and Assignments

Program Income and Service Center Projects Payments

Stanford University Service Centers provide services or products. Program Income and Service Center projects are detailed in Purchase Orders (POs) which are legal documents between Stanford, as a supplier, and the customers receiving the Stanford services or products.

Projects are billed based on the distribution rule selected for the project as follows:
Cost/Cost projects are billed using the ratio of actual cost. The billable amount is based on the costs incurred.

First Class Mail for Check Payments

Stanford University - Office of Research Administration
PO Box 885150
Los Angeles, CA 90088-5150

FedEx Certified or Overnight Mail

WFB Lockbox Services - #0135150
Stanford University - Office of Research Administration
3440 Flair Drive
El Monte, CA 91731

Automated Clearing House (ACH), Electronic Funds Transfer (EFT) or Wire Transfer

For Electronic Funds Transfers via ACH or wire, the bank information is below.

Bank Name: Wells Fargo Bank
Address: 420 Montgomery Street, San Francisco, CA 94104

SWIFT/BIC code - International USD wires: WFBIUS6S
SWIFT/BIC code - Foreign currency wires: WFBIUS6WFFX
ACH/Wire Routing/ABA (Domestic): 121000248

Bank Account Number: Email RFCS-receivables@lists.stanford.edu to obtain the bank account number

Stanford Tax ID: 941156365

Clinical Research Invoicing System for Participants (CRISP)

CRISP is a system that supports the tracking of patient events and is currently the invoicing process for industry sponsored clinical trials only. This is an auditable system that tracks clinical trial events and is used by both the department Financial Specialist and Study Coordinators along with SRM personnel. Invoices are to be processed through CRISP prior to SRM receiving the payment. This is for both invoiceable items and patient care costs processed through Case Report Forms (CRFs).

CRISP System

CRISP User Guide

CRISP Unreconciled Payments Guide