Department of Defense (DoD) Disclosures
Jump To DoD Congressionally Directed Medical Research Programs (CDMRP) Guidance
General DoD Disclosure Guidance
At Proposal
In their March 20, 2019 Memo, the DoD required that as of April 20, 2019, all key personnel must submit current and pending support documentation that includes the following:
- A list of all current projects the individual is working on, in addition to any future support the individual has applied to receive, regardless of the source.
- Title and objectives of the other research projects.
- The percentage per year to be devoted to the other projects.
- The total amount of support the individual is receiving in connection to each of the other research projects, or will receive if other proposals are awarded.
- Name and address of the agencies and/or other parties supporting the other research projects.
- Period of performance for the other research projects.
This information is required for all key personnel, regardless of whether their efforts under the project are to be funded by the DoD.
The DoD reserves the right to request further details from a proposer.
Additionally, the William M. (MAC) Thornberry National Defense Authorization Act for Fiscal Year 2021 (Section 223) requires all federal research agencies collect current and pending support disclosures as part of the application process.
Life Of The Award Update Requirements
As part of DoD interim and final performance reports "You must report any changes in key personnel identified in award documents, including the current and pending information. You must provide this information using the “Participants and Other Collaborating Organizations” section of the Research Performance Progress Report (RPPR) package."
Reference DoD Research and Development (R&D) General Terms and Conditions - September 2023 and going forward: R&D General Terms and Conditions Part 4: Financial, Programmatic, and Property Reporting. Article I. Performance management, monitoring, and reporting. (SEPTEMBER 2023). Section A. Required reporting form, format, or data elements for interim and final performance.
1. You must report any changes in key personnel identified in award documents, including the current and pending information. You must provide this information using the “Participants and Other Collaborating Organizations” section of the Research Performance Progress Report (RPPR) package.
DoD Congressionally Directed Medical Research Programs (CDMRPs)
Biographical Sketch
This file must be titled “Biosketch_LastName.pdf” where “LastName” is the last name of the PI or Senior/Key Person.
Biographical sketches must conform to the federal wide Biographical Sketch Common Form. Applicants may use the instructions provided below or may use a pdf form created in SciENcv for the National Institutes of Health (NIH) or the U.S. National Science Foundation (NSF).
The following provides instructions for submitting the biographical sketch for each individual identified as a Senior/Key person on the proposal. These instructions serve as CDMRP's implementation of the Biographical Sketch Common Form developed by the National Science and Technology Council’s Subcommittee on Research Security. A complete list of terms and definitions is available in the NSPM-33 Implementation Guidance.
Consistent with NSPM-33, individuals are required to disclose contracts associated with participation in programs sponsored by foreign governments, instrumentalities, or entities, including foreign government-sponsored talent recruitment programs. Further, if an individual receives direct or indirect support that is funded by a foreign government-sponsored talent recruitment program, even where the support is provided through an intermediary and does not require membership in the foreign government-sponsored talent recruitment program, that support must be disclosed. Individuals must also report other foreign government-sponsored or affiliated activities. In accordance with 42 USC 19232, the Malign Foreign Talent Recruitment Program Prohibition Statute, individuals are prohibited from being a party in a malign foreign talent recruitment program.
The table entitled NSPM-33 Implementation Guidance Pre- and Post-award Disclosures Relating to the Biographical Sketch and Current and Pending (Other) Support provides helpful reference information regarding pre-award and post-award disclosures. The table includes the types of activities to be reported, where such activities must be reported in the proposal, as well as when updates are required in the proposal and award lifecycle. A final column identifies activities that are not required to be reported.
Provide only the information requested below in the order it is listed. All elements are required unless otherwise noted. There is no page or character limit to this section of the proposal.
(1) Identifying Information
(i) Name: Enter the name of the Senior/Key person (Last name, First name, Middle name, including any applicable suffix).
(ii) Open Researcher and Contributor ID (ORCID) of the Senior/Key Person (optional): Enter the ORCID of the Senior/Key person. The ORCID is a unique, open digital identifier that distinguishes the individual from every other researcher with the same or a similar name.
(iii) Position Title: Enter the current position title of the Senior/Key person.
(2) Organization and Location
(i) Name: Enter the name of the primary organization of the Senior/Key person.
(ii) Location: Enter the City, State/Province, and Country where the primary organization is located. If the State/Province is not applicable, enter N/A.
(3) Professional Preparation
Provide a list of the Senior/Key person's professional preparation (e.g., education and training), listed in reverse chronological order by start date. Include all postdoctoral and fellowship training, as applicable, listing each separately. Also include the baccalaureate degree or other initial professional education.
For each entry provide:
- the name of the organization
- the location of the organization: Enter the City, State/Province, and Country where the organization is located. If the State/Province is not applicable, enter N/A.
- the degree received (if applicable)
- the start date of the degree or fellowship program
- the month and year the degree was received (or expected receipt date)
- the field of study
(4) Appointments and Positions
A list, in reverse chronological order by start date, of all the individual’s academic, professional, or institutional appointments and positions, beginning with the current appointment (including the associated organization and location). Appointments and positions include any titled academic, professional, or institutional position whether or not remuneration is received, and whether full-time, part-time, or voluntary (including adjunct, visiting or honorary).
Senior/Key persons must only identify all domestic and foreign professional appointments and positions outside of the primary organization for a period up to three years from the date the applicant submits the application to CDMRP for funding consideration.
For each entry provide:
- Start date: YYYY
- End date: YYYY
- Appointment or Position Title
- Name of organization
- Department (if applicable)
- Location of organization: City, State/Province, Country
(5) Products
Provide a list of products that demonstrate the individual’s qualifications to carry out the project as proposed. It is up to the individual to determine how to best organize this listing to demonstrate their ability to carry out the project. Acceptable products must be citable and accessible, including but not limited to:
- publications, conference papers and presentations
- website(s) or other Internet site(s)
- technologies or techniques
- inventions, patents, patent applications and/or licenses
- other products, such as data, databases, or datasets, physical collections, audio or video products, software, models, educational aids or curricula, instruments or equipment, research material, interventions (e.g., clinical or educational), or new business creation
Each product must include full citation information including:
- names of authors
- product title
- date of publication or release
- website URL
- other persistent identifier (if available)
- other relevant citation information (e.g., in the case of publications, title of enclosing work such as journal or book, volume, issue, pages)
If any of the items specified above is not applicable, enter N/A.
Senior/Key personnel who wish to include publications in the products section of the Biographical Sketch that include multiple authors may, at their discretion, choose to list one or more of the authors and then "et al" in lieu of including the complete listing of authors’ names.
(6) Certification
Each Senior/Key person is required to complete the following certifications regarding the information provided in their Biographical Sketch:
I certify that the information provided is current, accurate, and complete. This includes but is not limited to information related to domestic and foreign appointments and positions.
I also certify that, at the time of submission, I am not a party in a malign foreign talent recruitment program.
Misrepresentations and/or omissions may be subject to prosecution and liability pursuant to, but not limited to, 18 U.S.C. §§ 287, 1001, 1031 and 31 U.S.C. §§ 3729-3733 and 3802.
Signature and Date: To be acceptable, the date of the signature must be within the past 12 months from when the document is submitted.
Current/Pending Support
This file must be titled “Support_LastName.pdf” where “LastName” is the last name of the PI or Senior/Key Person.
Current and pending support documentation must conform to the federal wide format. Applicants may use the instructions provided below, or may use a pdf form created in SciENcv for the NIH or NSF.
The following provides instructions for submitting current and pending (other) support information for each individual identified as a Senior/Key person on a CDMRP application. These instructions serve as the CDMRP's implementation of the Current and Pending (Other) Support Common Form. A complete list of terms and definitions is available in the NSPM-33 Implementation Guidance.
A separate submission must be provided for each proposal and active project, as well as in-kind contributions using the instructions and format specified below.
Consulting activities must be disclosed under the Proposals/Active Projects section of the form when any of the following scenarios apply:
- The consulting activity will require the Senior/Key person to perform research as part of the consulting activity.
- The consulting activity does not involve performing research, but is related to the Senior/Key person’s research portfolio and may have the ability to impact funding, alter time or effort commitments, or otherwise impact scientific integrity.
- The consulting entity has provided a contract that requires the Senior/Key person to conceal or withhold confidential financial or other ties between the Senior/Key person and the entity, irrespective of the duration of the engagement.
Consistent with NSPM-33, individuals are required to disclose contracts associated with participation in programs sponsored by foreign governments, instrumentalities, or entities, including foreign government-sponsored talent recruitment programs. Further, if individuals receive direct or indirect support that is funded by a foreign government-sponsored talent recruitment program, even where the support is provided through an intermediary and does not require membership in the foreign government-sponsored talent recruitment program, that support must be disclosed. Individuals must also report other foreign government sponsored or affiliated activities. In accordance with 42 USC 19232, the Malign Foreign Talent Recruitment Program Prohibition Statute, individuals are prohibited from being a party in a malign foreign talent recruitment program.
The table entitled NSPM-33 Implementation Guidance Pre- and Post-award Disclosures Relating to the Biographical Sketch and Current and Pending (Other) Support provides helpful reference information regarding pre-award and post-award disclosures. The table includes the types of activities to be reported, where such activities must be reported in the application, as well as when updates are required in the application and award lifecycle. A final column identifies activities that are not required to be reported.
Note that there is no page limitation for this section of the application, though some fields have character limitations for consistency and equity. Provide only the information requested in the order it is listed. All elements are required unless otherwise noted.
(1) Identifying Information
(i) Name: Enter the name of the Senior/Key person (Last name, First name, Middle name, including any applicable suffix).
(ii) Open Researcher and Contributor ID (ORCID) of the Senior/Key Person (optional): Enter the ORCID of the Senior/Key person. The ORCID is a unique, open digital identifier that distinguishes the individual from every other researcher with the same or a similar name.
(iii) Position Title: Enter the current position title of the Senior/Key person.
(2) Organization and Location
(i) Name: Enter the name of the primary organization of the Senior/Key person.
(ii) Location: Enter the City, State/Province, and Country where the primary organization is located. If the State/Province is not applicable, enter N/A.
(3) Proposals/Active Projects
In this section, disclose ALL proposals and active projects in accordance with the definitions for current and pending (other) support.
(i) Title: Enter the title of each project/active proposal being reported.
(ii) Status of Support: Select the appropriate status type as defined below:
- Current – all active projects, or projects with ongoing obligations, from whatever source irrespective of whether such support is provided through the proposing organization or is provided directly to the individual.
- Pending – any proposal that is being considered for funding from a potential funding organization (including this proposal) irrespective of whether such support is provided through the proposing organization or is provided directly to the individual.
(iii) Proposal/Active Award Number (if available): Enter the applicable proposal/active award number for each proposal and/or award, if available.
(iv) Source of Support: Identify the entity for each proposal and/or active project that is providing the support. Include all Federal, State, Tribal, territorial, local, foreign, public or private foundations, non-profit organizations, industrial or other commercial organizations, or internal funds allocated toward specific projects.
(v) Primary Place of Performance: Identify the primary location where the proposal and/or active project is being executed. Enter the City, State/Province, and Country where the organization is located. If the State/Province is not applicable, enter N/A.
(vi) Proposal/Active Project Start Date: Indicate the start date (MM/YYYY) of the project, as proposed/awarded.
(vii) Proposal/Active Project End Date: Indicate the end date (MM/YYYY) of the project, as proposed/awarded.
(viii) Total Anticipated Proposal/Project Amount: Enter the total award amount for the entire period of performance, inclusive of indirect costs, rounded to the nearest dollar. If the dollar value is not readily ascertainable, a reasonable estimate should be provided. If the support is in a foreign country's currency, convert to U.S. dollars at time of submission.
(ix) Person-Month(s) (or Partial Person-Months) Per Year Devoted to the Proposal/Active Project: Enter how much time the individual anticipates is necessary to complete the scope of work on the proposal and/or active project. Enter the number of person-months (even if unsalaried) for the current budget period and enter the proposed person-months for each subsequent budget period. If the time commitment is not readily ascertainable, a reasonable estimate should be provided.
(x) Overall Objectives: Provide a brief statement of the overall objectives of the proposal/active project. This field is limited to 1500 characters.
(xi) Statement of Potential Overlap: Enter a description of the potential overlap with any pending proposal or active foreign or domestic project and this proposal in terms of scope, budget, or person-months planned or devoted to the project by the individual. If there is no potential overlap, enter "none" in this field.
(4) In-Kind Contributions
In this section, disclose ALL in-kind contributions with an estimated dollar value of $5000 or more and that require a commitment of the individual's time. An in-kind contribution is a non-cash contribution provided by an external entity that directly supports the individuals' research and development efforts. An in-kind contribution may include but is not limited to: real property; laboratory space; equipment; data or data sets; supplies; other expendable property; goods and services; employee or student resources. In-kind contributions with an estimated value of less than $5000 need not be reported.
(i) Status of Support: Select the appropriate status type as defined below:
- Current – all in-kind contributions obligated from whatever source irrespective of whether such support is provided through the proposing organization or is provided directly to the individual.
- Pending – all in-kind contributions currently under consideration from potential funding organizations irrespective of whether such support is provided through the proposing organization or is provided directly to the individual.
(ii) Receipt (or Anticipated Receipt) Date of In-Kind Contribution: Enter the receipt date (or anticipated receipt date) of the in-kind contribution.
(iii) Source of Support: Identify the entity (entities) that is providing the in-kind contribution. Include, for example, Federal, State, Tribal, territorial, local, foreign, public or private foundations, non-profit organizations, industrial or other commercial organizations, or internal funds allocated toward specific projects.
(iv) Summary of In-Kind Contribution(s): Enter a summary of the in-kind contribution not intended for use on the proposal/active project.
(v) Person-Month(s) (or Partial Person-Months) Per Year Devoted to the In-Kind Contribution: Enter how much time the individual anticipates is necessary to complete the scope of work associated with use of the in-kind contribution. Enter the number of person-months (even if unsalaried) for the current budget period and enter the proposed person-months for each subsequent budget period. If there is no associated time commitment, the in-kind contribution need not be reported.
(vi) U.S. Dollar Value of In-Kind Contribution: Enter the U.S. dollar value of the in-kind contribution with an estimated value of $5000 or more. If the dollar value is not readily ascertainable, a reasonable estimate should be provided. If the support is in a foreign country's currency, convert to U.S. dollars at time of submission rounded to the nearest dollar.
(vii) Overall Objectives: Provide a brief statement of the overall objectives of the in-kind contribution(s). This field is limited to 1500 characters.
(viii) Statement of Potential Overlap: Enter a description of the potential overlap with any current or pending foreign or domestic in-kind contribution and this proposal in terms of scope, budget, or person-months planned or devoted to the project by the individual. If there is no overlap, enter "none" in the field.
(5) Certification
Each Senior/Key person is required to complete the following certifications regarding the information provided in their Current and Pending (Other) Support:
I certify that the information provided is current, accurate and complete. This includes, but is not limited to, information related to current, pending, and other support (both foreign and domestic) as defined in 42 U.S.C. §6605.
I also certify that, at the time of submission, I am not a party in a malign foreign talent recruitment program.
Misrepresentations and/or omissions may be subject to prosecution and liability pursuant to, but not limited to, 18 U.S.C. §§287, 1001, 1031 and 31 U.S.C. §§3729-3733 and 3802.
Signature and Date: To be acceptable, the date of the signature must be within the past 12 months from when the document is submitted.
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